HR Representative

Job Description

This role, based at our corporate office in Houston, Tx, will support the HR department with the administration of policies and procedures. You will serve as a frontline for employees, assisting with HR-related questions and providing administrative support for day-to-day HR processes. This includes entering and maintaining employee information in the Human Resources Information System (HRIS) to ensure accuracy and data integrity.

Primary Duties / Responsibilities

- Process new hires and terminations:

- Prepare offers/promotions/transfers/final pay memos and exit interviews.

- Conduct New Hire Orientation.

- Enter new hires and various information into Oracle

- Set up folders (both electronically and hard copies)

- Schedule pre-employment drug screens, I-9's and background searches.

- Maintain confidential employee files; Removing terminated folders from SharePoint to the S: Drive; Removing hardcopy files from active to terminated in the HR Room. Send archived files to offsite location.

- Process and code invoices/Credit Card reconciliation monthly for department.

- Assisting employees with drug free letters and VOE’s.

- Inventory control of PPE and office supplies for HR Department

- Scheduling merchant marine physicals, physical abilities assessments and vaccinations for offshore workforce. Monitor medication tracking log.

- Runs scheduled HR reports

- Conduct periodic audits for HR files, I-9’s and Oracle data.

- Provide support to senior level management within the HR department. Includes Oracle testing and annual compensation administrative support.

- Fidelity 401K funding

- Other duties as assigned

Qualifications

Education / Training:

High School Diploma

Experience:

1-2 years Human Resources background.

Skills:

Microsoft Suite, Oracle HRIS,

Minimum Requirements And Qualifications

- Proficiency with related software (MS Word, Excel, Outlook, and Power Point) / Intermediate Excel.

- Strong communication skills – oral and written

- Able to support multiple projects in a fast-paced environment

- Schedule: Able to work daytime hours Monday-Friday, with the option to work one day remote.

Working Conditions:

Office environment

Helix Energy Solutions Group is an equal opportunity employer.