HR Receptionist

The HR Receptionist will perform administrative tasks and services to support effective and efficient operations of the organization's human resource department. Their main duties including welcoming and directing visitors, answering phones, sorting mail, maintains office supplies, conducting new hire orientation and entering data into HRIS.

Essential Duties & Responsibilities

- Greets clients, visitors and guests; determines the purpose of each persons visit and directs or escorts him or her to the appropriate location.

- Notifies company personnel of visitor's arrival

- Assists walk in applicants with completing an online application

- Answers, screens, and directs phone calls to staff; takes messages and schedules appointments

- Receive and sort mail and deliveries

- Ensures strict confidentiality of all staff and company information

- Prepares new hire paperwork and conducts new hire orientations

- Schedules new hire orientation appointments and makes hotel reservations

- Submits online investigation requests and tracks and assists with new employee background screenings

- Data entry into HRIS for new and current employees

- Scans, uploads and maintains personnel files in compliance with applicable law & company policy

- Provide general administrative and clerical support

- Assists Human Resources with assigned duties, particularly when more advanced, skilled, or sensitive work is required.

- Maintains the integrity and confidentiality of human resources files and records

- Participates in developing department goals, objectives and systems

- Participates in administrative staff meetings and attends other meetings and seminars

- Maintains compliance with all federal, state and local employment laws

- Understand and comply with company, customer and health/safety policies and any other regulations that are required

- Performs other duties as directed by management

Required Skills

- Excellent oral and written communication skills

- Excellent interpersonal and customer service skills with the ability to manage sensitive and confidential situations with tact, professionalism and diplomacy.

- Excellent organizational skills and attention to detail

- Positive attitude and willingness to learn

- Proficient with or the ability to quickly learn human resource information system (HRIS)

- Proficient with or the ability to quickly learn company staff and positions

- Must be able to work in a fast-paced environment

- Must be able to work individually and as a team

- Must be able to sit a desk for prolonged periods of time

- Must be able to lift 20 lbs

- Must be highly proficient in Microsoft applications (Word, Excel, PowerPoint) or related software

- Must be able to legally operate a motor vehicle

- Must pass a Pre-Employment Drug & Alcohol screening and participate in the random testing pool

- Must pass a background check and motor vehicle record check

Supervisory Responsibilities

- None

Qualifications

The requirements listed in this job description are representative of the knowledge, skill, and/or ability required and must be met by an individual to successfully perform the essential functions of this job.

Work Environment

This job operates in a professional office setting. The role routinely uses standard office equipment such as computers, phones, photocopiers and filing cabinets. Prolonged periods of sitting at a desk and working on a computer should be expected.

Position Type

The HR Receptionist position is a full-time, non-exempt position that is expected to work 40 hours a week.

Expected Hours of Work/Schedule

The HR Receptionist is an on-site position that is expected to work Monday through Friday from 8:00 AM to 4:30 PM or 7:30 AM to 4:00 PM with a non-compensable meal break of 30 minutes.

Licenses & Certifications

- Valid Driver's License

Education & Experience

- High School Diploma or equivalent

- 1+ year of office/clerical support experience

- HR knowledge and expertise

- Experience with Microsoft 365 required

- Bilingual skill - Spanish preferred

This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.