Fleet Manager

Essential Duties and Responsibilities:

Fleet Operations & Maintenance Management

- Oversee maintenance and repair schedules for all fleet vehicles, ensuring timely service, safety, and cost control.

- Analyze maintenance trends to identify recurring issues and mitigate vehicle downtime or excessive repair costs.

- Partner with service vendors to negotiate rates, resolve escalations, and ensure high-quality, timely repair work.

- Develop and implement vehicle lifecycle strategies including procurement, replacement planning, and disposal

recommendations.

Compliance, Policy & Risk Management

- Own and update the Fleet Policy annually or as needed to reflect new safety practices, Motive updates,

regulations, or internal standards.

- Ensure all vehicles maintain current registration, license plates, inspections, and insurance documentation.

- Manage internal audits to ensure compliance with DOT, state, and federal vehicle requirements (as applicable).

- Oversee quarterly employee vehicle inspection program; identify and address gaps in vehicle condition,

cleanliness, and maintenance.

- Lead corrective action processes for fleet-related performance or safety issues in partnership with HR and

Safety.

Motive System Management

- Serve as the administrative lead for Motive, ensuring cameras, telematics, and alerts are properly configured

and functioning.

- Monitor and resolve high-risk or unsafe driving behaviors (e.g., speeding, distracted driving, texting) flagged by

Motive’s AI system.

- Ensure appropriate and consistent discipline is applied based on the Fleet Policy and accountability standards.

Driver Accountability & Safety

- Track driver behavior analytics, generate trend reports, and partner with managers to coach or discipline

employees as needed.

- Develop training programs, refreshers, and communications to reinforce safe driving expectations and fleet

standards.

- Create programs that reduce accidents, lower repair costs, extend vehicle life, and improve overall driver habits.

Cost Control & Financial Management

- Oversee fleet budgeting, cost forecasting, and expense tracking (fuel, repairs, registrations, insurance, etc.).

- Ensure accurate departmental cost allocation for vehicles, fuel, and repairs; partner with Finance to reconcile

charges.

- Review and monitor gas card usage to detect and prevent fraud, misuse, and unnecessary expenses.

- Evaluate and implement cost-saving initiatives such as fuel efficiency strategies, maintenance optimization, and

vendor consolidation.

Reporting & Analytics

- Develop and distribute regular fleet performance reports to department heads, including:

- Assigned vehicle roster by employee

Strata Solar, LLC Job Description

- Maintenance costs and trends

- Fuel consumption and gas card usage

- Driving behavior analytics

- High-risk drivers or repeat offenders

- Upcoming registration and service deadlines

- Leverage data to drive continuous improvement recommendations.

Leadership & Team Management

- Manage and develop the Fleet Coordinator, setting expectations, monitoring performance, and fostering a

customer-service-oriented team culture.

- Collaborate cross-functionally with HR, Operations, Safety, Finance, Legal, and Field Leadership to ensure

alignment and issue resolution

Equal Opportunity Employer

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