Fleet Coordinator

Description:

The Fleet Coordinator is responsible for coordinating the movement of domestic, import, and

export shipments while overseeing dispatch operations for company-owned and third-party carriers. This role

requires a highly organized, adaptable individual who can manage multiple priorities in a fast-paced environment

while ensuring safe, cost-effective, and timely deliveries. The position plays a key role in documentation, driver

and equipment coordination, and communication with internal and external stakeholders.

Requirements:

Duties and Responsibilities

- Prepare all necessary shipment documentation, including Bills of Lading, Work Orders, Packing Lists, and Customs Invoices.

- Schedule and coordinate customer pickups and deliveries with both company-owned fleet and reputable carriers.

- Schedule inbound and outbound freight, balancing timely delivery, cost, and quality of service.

- Monitor daily pickups and deliveries to ensure customer satisfaction.

- Oversee equipment and material availability; assign drivers, trucks, and additional drivers as needed.

- Maintain and update databases containing shipment tracking information.

- Review freight bills for accuracy and maintain carrier insurance and rates.

- Facilitate and oversee communications during the transport process, relaying updates to drivers, operations, and customers.

- Coordinate shipment scheduling and ensure timely and accurate system recording (shipment notices, weights, etc.).

- Seek opportunities to improve service levels and efficiency while meeting customer needs.

- Perform all duties in compliance with Standard Operating Procedures, Safety Procedures, and Company Policies.

- Facilitate, set up, and execute export shipments.

- Organize and maintain company assets and equipment.

- Apply basic knowledge for upkeep of trailer safety and mechanical compliance.

- Maintain general knowledge of DOT driver and equipment safety requirements.

- Demonstrate minor mechanical aptitude in support of equipment upkeep.

Job Requirements/Skills

- Knowledge and understanding of logistics and transportation systems and concepts.

- Strong organizational skills with the ability to manage and assign routes.

- Excellent communication and interpersonal skills, both written and verbal.

- Problem-solving and negotiation skills.

- Strong leadership ability to ensure driver compliance with direction and assignments.

- Detail-oriented with the ability to handle multiple priorities under pressure.

- Basic knowledge of Excel, Outlook, and Word.

- Basic understanding of geographical areas and mapping programs to support efficient routing.

- Proficiency with or ability to quickly learn dispatch and recordkeeping systems.

Education/Experience

- High school diploma or GED required; Bachelor’s degree preferred.

- 1–2 years of dispatch or logistics coordination experience.

- Importing and exporting experience a plus.

- Nonferrous industry experience desired.

Physical Requirements

- Must have sufficient physical mobility and agility to access trucks, warehouse areas, and other distribution facilities.

- Office Environment. Utilizing an office desk-sitting, reading, listening or speaking with the ability to move intermittently throughout the day

- Strong sensory skills, such as good eyesight, good hearing and dexterity

- Ability to operate office equipment, including computers, copiers, fax machines, and phones

- Exposure to physical operations in scrap recycling facilities, including walking/climbing in active industrial yards with uneven surfaces in inclement weather