Facilities Maintenance Manager

Job Title: Facilities Maintenance Manager

Reports To: Facilities Maintenance Director

FLSA Status: Salary Exempt

Role Type: Full Time

Work Location: Field Remote MS

Working Hours: The position requires flexible availability, including evenings, weekends, and some holidays. Weekly hours will vary depending on business needs.

Company Summary: Refuel Operating Company, LLC (“Refuel”) is a fast-growing convenience store and fuel operator dedicated to providing great service, fresh food, and a welcoming experience for every guest. Backed by strong growth and a people-first culture, Refuel offers team members the opportunity to build rewarding careers in a supportive environment that values integrity, teamwork, and community. Whether in our stores, offices, or field operations, we empower employees to grow with us, contribute to our success, and make a positive impact in the communities we serve.

Job Summary: The Facilities Maintenance Manager is responsible for overseeing and ensuring the proper functioning, upkeep, and safety of all physical assets across multiple store locations. This includes managing repairs, preventive maintenance, vendor relationships, and ensuring compliance with safety and regulatory standards.

Job Duties and Responsibilities:

Management

- Manage and develop internal facilities technicians in geographical area.

Preventive Maintenance Planning

- Schedule and oversee regular inspections and maintenance (HVAC, plumbing, refrigeration, lighting, roofing, fuel systems, etc.).

- Develop preventive maintenance programs to minimize downtime and costly repairs.

Repair & Emergency Response

- Respond promptly to urgent repair needs (e.g., refrigeration failures, fuel pump malfunctions, etc.).

- Coordinate after-hours emergency maintenance services.

Vendor & Contractor Management

- Source and manage external contractors for specialized services (e.g., electrical, roofing, landscaping).

- Negotiate contracts and ensure service-level agreements (SLAs) are met.

Budget & Cost Control

- Develop and manage maintenance budgets.

- Approve purchase orders and invoices related to maintenance expenses.

- Optimize cost-effectiveness without compromising safety or quality.

Compliance & Safety

- Ensure stores comply with OSHA, ADA, environmental, and fire code regulations.

- Monitor underground storage tanks (USTs), spill containment systems, and other regulatory-sensitive systems.

Asset Management & Capital Projects

- Track and manage facility-related assets (e.g., HVAC units, fuel dispensers, roofing).

- Plan and oversee facility upgrades, remodels, or equipment replacements.

Technology & Reporting

- Use CMMS (Computerized Maintenance Management System) or facilities management software for tracking orders.

- Generate reports on maintenance KPIs, costs, and asset performance.

Knowledge, Skills, and Abilities: An ideal candidate will have experience with or understanding of:

- Ability to manage and develop facilities maintenance team.

- Technical knowledge of building systems (HVAC, electrical, plumbing, fuel systems, refrigeration).

- Project management and organizational skills.

- Strong vendor negotiation and contract management ability.

- Budgeting and cost control experience.

- Regulatory knowledge (environmental, safety, fuel storage).

- Proficiency in maintenance management software and tools.

Education and Experience: An ideal candidate will have the following education and experience:

- Experience managing and developing facilities maintenance technicians

- 3–5+ years in multi-site retail or convenience store maintenance.

- Familiarity with fuel station equipment (pumps, tanks, leak detection).

- Experience working in high-traffic, 24/7 retail environments.

Working environment and physical requirements:

- Must be able to traverse and inspect all areas of jobsite in all types of weather; this may include walking, climbing, reaching, bending, crawling, or stretching. This job requires exerting 50 to 100 pounds of force occasionally, and/or 25 to 50 pounds of force frequently, and or 10/20 pounds of force constantly.

- Exposure to characteristic construction site dangers.

Travel: Must be able to travel up to 80%.

At-Will Employment: This position is at-will, which means that either the employee or the Company may terminate employment at any time, with or without advance notice, and with or without cause.

EEO Statement: Refuel is an equal opportunity employer to all applicants and team members. Refuel does not unlawfully discriminate on the bases of race, color, creed, religion, gender (including pregnancy, childbirth or related medical conditions), national origin, ancestry, age, physical or mental disability, medical condition including genetic characteristics, or any information- based on genetic background, family-care status, veteran status, marital status, sexual orientation, gender identity or gender expression where a person’s gender-related appearance and behavior may not be stereotypically associated with the person’s assigned sex at birth, or any other consideration made unlawful by federal, state, or local laws.

The job duties, responsibilities, requirements, and aspects stated in this job description are not meant to be exhaustive. Additional job duties not listed here may be required. Further, the Company may change or add the job duties, responsibilities, requirements, and aspects listed here at any time in its sole and final discretion.

Version Date: 10/15/2025

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At Refuel, we want to change your view of what to expect from a convenience store. We are investing in technology and building innovative stores to be the brand you trust – for everything you need.

Job Type: fulltime

Schedule:

- 8 hour shift

- Monday to Friday

Education: No education required

Work location: This is a remote position