Executive Assistant

GreenSpark Energy is seeking a proactive and organized Executive Assistant to support our executive team as we drive innovation in the renewable energy sector. As an Executive Assistant, you will play a critical role in ensuring the smooth operation of our leadership team by managing schedules, coordinating meetings, and facilitating communication across departments. You will be the point of contact for internal and external stakeholders, maintaining professionalism and a focus on GreenSpark's mission of sustainability and energy efficiency. This role requires exceptional organizational skills, the ability to prioritize tasks effectively, and a knack for problem-solving. You will help streamline processes, prepare reports and presentations, and maintain an efficient office environment. The ideal candidate is adaptable, detail-oriented, and can thrive in a fast-paced and dynamic setting. Join us in our mission to create a sustainable future while sharing your skills and expertise to improve the productivity of our leadership team.

Responsibilities

- Manage executive calendars, scheduling appointments, meetings, and travel as needed.

- Prepare and organize meeting agendas, minutes, and follow-up actions.

- Coordinate with other departments and external partners to enable efficient communication.

- Assist in the preparation of presentations and reports for internal and external stakeholders.

- Monitor prioritization of tasks and ensure deadlines are met.

- Handle correspondence, including emails and phone calls, directing inquiries to appropriate parties.

- Support special projects and initiatives as assigned by executives.

Requirements

- Proven experience as an executive assistant or in a similar administrative role.

- Excellent organizational and time-management skills, with the ability to multitask and prioritize effectively.

- Strong verbal and written communication skills; proficiency in creating professional documents.

- Familiarity with office software (e.g., MS Office Suite, Google Workspace); project management tools is a plus.

- Discretion and confidentiality, capable of handling sensitive information professionally.