DC Office Manager

Company Overview

Blue Energy’s mission is to unlock energy abundance, energy affordability, energy security, and turn-key decarbonization by developing the fastest path to deploying new nuclear MWs at scale. We are utilizing shipyard manufacturing supply chains and techniques from offshore oil and wind to reduce the cost of nuclear plants by over 60% and the manufacturing timeline to 24 months. Blue Energy is a platform technology that makes use of the latest NRC-approved reactors and is in negotiations with existing nuclear and industrial sites, enabling a much faster regulatory pathway to deploy our first unit. With our innovative centralized shipyard manufacturing approach, we can put nuclear power on a cost-reduction learning curve akin to wind, solar, and lithium-ion batteries.

Role Summary

The DC Office Manager plays a key role in supporting Blue Energy’s Team and ensuring smooth day-to-day operations of the Washington, DC office. This role combines high-level executive support with hands-on office management, including scheduling, travel coordination, meeting logistics, vendor oversight, and team support. The Office Manager also provides administrative coordination and document management activities, supporting compliance and collaboration across global teams through effective use of SharePoint and controlled document systems.

Key Responsibilities

Office Management

- Oversee daily operations of the Washington, DC office, ensuring a professional, well-organised, and efficient work environment.

- Act as primary liaison for building management, vendors, and service providers (facilities, IT, cleaning, security, etc.).

- Manage office supplies, equipment, and workspace allocations, coordinating any maintenance or setup requirements.

- Support health, safety, and compliance obligations, ensuring policies and procedures are consistently followed.

- Coordinate local onboarding logistics for new hires, including workstation setup, access, and welcome orientation.

- Maintain accurate office records, inventories, and documentation related to leases, contracts, and operational spend.

Executive Support

- Provide high-level administrative and scheduling support to executive leadership based in or travelling through DC.

- Manage complex calendars, travel itineraries, time zone coordination, and meeting logistics (both in-person and virtual).

- Prepare and format correspondence, presentations, and reports for executive.

- Support coordination of leadership meetings, events, and visits between DC, Edinburgh, and other global offices in Line with the UK Office Manager

- Handle confidential information with discretion, professionalism, and sound judgement.

- Serve as the local point of contact for visiting executives and partners, ensuring seamless coordination and hospitality.

Operational Support

- Assist with document management, version control, and SharePoint filing in support of local teams.

- Coordinate cross-functional communications between the DC office and UK/US project teams.

- Support procurement and vendor engagement processes, including purchase requests and expense tracking.

- Contribute to the continuous improvement of Blue Energy’s operational and administrative systems, identifying efficiencies and solutions.

Qualifications

- Exceptional organization and multitasking skills able to balance executive priorities, operational demands, and day-to-day office needs with precision.

- Proactive problem-solving who anticipates requirements before they arise and takes initiative to keep operations running smoothly.

- Strong communication and interpersonal skills, comfortable liaising with senior executives, partners, and external stakeholders.

- High level of discretion and confidentiality in managing sensitive information and executive communications.

- Tech-savvy and adaptable, with proficiency in Microsoft 365 (Teams, Outlook, SharePoint, OneDrive, Word, Excel, PowerPoint) and willingness to learn new systems.

- Detail-oriented with strong follow-through, ensuring tasks are completed accurately and on time.

- Collaborative team player who thrives in a cross-functional, international environment, connecting the DC and UK offices seamlessly.

Position Scope

- Work Hours: Monday – Friday (i.e., DC office core hours)

- Interaction: Works closely with UK Office Manager, Executives and Blue Energy wider team.

We look forward to your application and helping foster an era of safe, clean, affordable, and abundant energy.

Blue Energy is dedicated to building a diverse and inclusive workplace. If you’re excited about this role but your experience doesn’t perfectly align with every requirement, we encourage you to apply anyway. You might be the right candidate for this or other roles at Blue Energy now or in the future.