Contract Administrator

FLSA Status: Exempt Job Status: Full-Time Amount of Travel Required: % Reports to: Director of Legal Services Direct Reports: None Work Schedule: Monday through Friday 8:00am-5:00pm. Weekend and evening hours may occasionally be necessary due to business needs.

Contract Administrator

The Contract Administrator is responsible for providing comprehensive administrative and technical support in the preparation, review, execution, and management of contracts and related documentation.

Why Deep Well Services

- Medical, Dental, Vision, and Voluntary Benefits

- 401(K) plans

- PTO and paid holidays

- Annual discretionary bonus

- Wellness programs including telehealth and employee assistance program

- Discounted/reduced gym membership rates

- Flexible work initiatives

Duties

- Facilitate the New Vendor process with the Procurement Department, including document processing, collection, and review.

- Manage the Approved Vendor List in Salesforce.

- Review vendor Certificates of Insurance for compliance with company requirements, including annual renewals or policy changes.

- Assist Business Development with contract processing, including coordination with Risk Control and Compliance for company Certificates of Insurance.

- Process documents for signatures in both physical and electronic formats.

- Assist the Director of Legal Services with legal projects and administrative tasks.

- Provide tax exemption certificates to vendors and manage customer direct-pay certificates.

- Maintain organized document storage on local drives and company cloud platforms.

- Support audits and provide reporting on contract status, performance, and compliance.

- Coordinate contract negotiation processes ensuring alignment across legal, finance, procurement, and operations.

- Assist with developing and implementing standardized contract templates and processes.

- Collaborate with internal departments to resolve contract-related issues and support business objectives.

- Maintain confidentiality of sensitive contract information at all times.

Position Qualifications

Accountability & Dependability – Take personal responsibility for the quality and timeliness of work and achieve results with little oversight.

Adaptability & Flexibility – Adapts to changing business needs, conditions and work responsibilities.

Detail Oriented – Ability to pay attention to the minute details of a project or task.

Ethical – Ability to demonstrate conduct conforming to a set of values and accepted standards.

Communication – Ability to communicate effectively, both oral and written, clearly and concisely.

Teamwork – Promotes cooperation and commitment within a team to achieve goals and deliverables.

Work under pressure – Ability to complete assigned tasks under stressful situations

Skills & Abilities Education: Bachelor’s degree in legal studies, Business Administration, Supply Chain Management, or a related field. Experience: 3+ years in contract administration or supply chain management.

Other Requirements: Must successfully pass a pre-employment background check and drug screen.

Disclaimer

The Company has reviewed this job description to ensure that essential functions and basic duties have been included. It is intended to provide guidelines for job expectations and the employee's ability to perform the position described. It is not intended to be construed as an exhaustive list of all functions, responsibilities, skills and abilities. Additional functions and requirements may be assigned by supervisors as deemed appropriate. This document does not represent a contract of employment, and the Company reserves the right to change this job description and/or assign tasks for the employee to perform, as the Company may deem appropriate.

EOE Statement

Deep Well Services is an Equal Opportunity Employer. Deep Well Services does not discriminate based on race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other status protected under federal, state, or local law. All employment is decided based on qualifications, merit, and business need.