CONTRACT ADMINISTRATOR I/II/III (LEVEL DOE)

POSITION PURPOSE

This position is located at our Headquarters location in Bismarck, ND.

This position is responsible for the award and administration of contracts and purchase orders for labor, materials, services, repairs, and equipment to support the operation, maintenance, and construction of Cooperative facilities. This process is performed in accordance with all Cooperative policies and procedures and other applicable laws and regulations

Entry level

- Award contracts and purchase orders with independent approval up to $50,000.

- Contracts satisfy approved requests and provide the labor and materials required to support the Cooperative’s facilities.

- Include research and selection of capable suppliers, development of Request for Proposal, evaluation of bids and award of the contract. Contract awards are based on the highest evaluated total value.

- Ensure the receipt of properly executed contractual requirements including appropriate licensing, insurance certificate, and site access requirements.

- Administer the contractual agreements through completion and close-out. This includes the negotiation of change orders, payment approval, resolution of claims, solving performance and warranty issues, enforcement of site access requirements, and ensuring compliance with all contract closeout requirements.

- Complete value-added evaluations of Contracts completed throughout the year.

- Perform duties with moderate levels of supervision.

- Effectively prioritize and manage time to meet customer demands and Basin facility schedules.

- Perform other duties as assigned.

With more experience will perform essential duties above as well as:

- Assigned to capital projects as part of the daily work activities.

- Assigned to mentor lower-level Contract Administrators.

- Responsible for research and selection of capable suppliers.

- Responsible to prequalify vendors and check references on suppliers.

- Perform duties of Manager of Contracts as delegated.

Minimum Qualifications

- Bachelor’s degree in business or related field; or

- Associate’s degree in business or related field; and 2 years of related experience in contract administration or purchasing; or

- Two-year technical degree related to power generation, transmission, or gasification and two years related field experience in related industry, sales, contract execution, planning, or purchasing experience.

- High school diploma or equivalent (GED or HSED); and 4 years of related experience in contract administration or purchasing.

- This position travels up to 10% of the time.

- A valid driver’s license.

PHYSICAL AND ENVIRONMENTAL DEMANDS

This position requires the ability to remain in a stationary position and to move about the office building, occasional reaching below and above shoulder level, constant use of keyboard/computer and other office productivity machinery, bending, kneeling, lifting/carrying up to 10 pounds, and pushing/pulling up to 20 pounds. It also requires finger dexterity and hand coordination.

- Basic knowledge of contract administration and purchasing.

- Knowledge of business law, accounting, and finance.

- Able to demonstrate effective verbal and written communication skills, and negotiation skills.

- Ability to effectively communicate and must be able to clearly exchange accurate information.

- Ability to develop plans, procedures and goals; present information to others; and work under stress to complete projects within deadlines.

- Proficient with personal computers and Microsoft Word, Outlook, and Excel.