Business Administrative Assistant

Position Summary: Under the direction of the Business Manager and Assistant Business Manager, the Business Administrative Assistant coordinates and performs a wide array of business operational functions, including performing day-to-day duties, providing office staff support, generating and distributing reports, maintaining business information, and monitoring daily departmental business transactions

Essential Functions:

- Posts weekly bank deposit

- Posts and applies credit card transactions

- Submits invoicing

- Audits credit reports and investigates and corrects errors

- Serves as back-up for customer order intakes

- Processes and submits customer concern logs as required

- Processes purchase orders, warehouse transfers, etc.;

- Reviews dating of open orders and investigates issues if needed

- Processes billing for direct orders for select vendors

- Performs inventory audit and reconciliation of cycle count discrepancies

- Reviews and adjusts non-stock items in inventory management system

- Generates and distributes reports

- Provides general office support

- Performs other duties as assigned

Knowledge, Skills and Abilities:

To perform this job successfully, an individual must be able to perform each essential duty sufficiently. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Strong knowledge of accounting principles

- Excellent understanding of data administration and support functions (collection, analysis, distribution, etc.)

- Experience in MS Office, specifically Excel, Word and Outlook. Must have at least moderate proficiency in Excel

- Excellent written and oral communication skills

- Excellent customer relationship skills

- Able to build and maintain lasting relationships with customers

- Excellent problem-solving and critical thinking skills

- Excellent listening skills

- Self-motivated, with high energy and an engaging level of enthusiasm

- Able to perform basic mathematical calculations

- High level of integrity and work ethic

- Excellent Attendance

- Attention to detail

- Flexible

- Team player

Minimum Qualifications:

- 2+ years of experience with working in a business or financial management environment required

- Associate degree preferred or equivalent work experience