Billing & Time Entry Administrator

At Fort McKay Group of Companies LP we are committed to ensuring “no harm” to our most valuable asset – people. We achieve this by: promoting personal safety amongst the workforce; striving for excellence in Safety Performance by making continuous improvement an essential component of our Health, Safety & Environment management systems; we believe the safety is everyone’s responsibility and can only be achieved through the active participation of everyone within the organization. We are devoted to making “Safety… Our Way of Life”.

Summary:

Under the direction of the Shared Services Supervisor, the Billing & Time Entry Administrator will be responsible for processing day-to-day updates & transactions to support the broader Billing and Time Entry program, process billing and bi-weekly time entry submissions, prepare reports & reconciliations, and be a general knowledge resource and support for other departments of the Fort McKay Group of Companies.

This is a safety-sensitive position that requires completion of pre-employment/pre-access testing.

Key Focus:

- Provide guidance and support regarding billing and time entry inquiries to site-based teams and employees of the Fort McKay Group of Companies.

- Review and process day-to-day billing and time entry transactions including, but not limited to; pay rates, bill rates, position changes, special billing requests and special payment requests etc.

- Investigate and correct any billing and time entry queries in a timely manner.

- Review, and processing of site-based time entry submissions for bi-weekly pay runs.

- Understand provincial and federal privacy laws, as it pertains to collection of personal information.

- Awareness of current billing and time entry processes.

- Prepare internal reports for use by payroll stakeholders.

- Analyze and correct time entry errors and issues and ensure integrity of the Time Entry program.

- Strict adherence to the policies and procedures of the Fort McKay Group, with a focus on Financial Controls and Human Resource Administration.

- Maintain daily tracking spreadsheets for data collection.

- Maintain daily billing templates for submittal to the client.

- Complete daily and monthly reconciliations in a timely manner.

- Train and understand the client’s invoice system.

- Involvement and support of any general administrative activities within the Department.

- Process New Hire setup in the Customer portal.

- Process Overtime Requests.

- Process the invoicing of labor, equipment and materials.

- Collect and process signed LEMs daily.

- Develop and maintain a good working relationship with the client and other team members.

- Perform any related and/or additional duties as assigned.

Knowledge and Skill Requirements:

- Grade 12 Diploma/ GED Required

- Candidates with post-secondary education in Accounting or Business will be an asset.

- 2-4 years of experience in billing, time entry, accounting, or related discipline.

- Experience in a unionized time entry environment is an asset.

- Valid Class 5 License (or equivalent) is required, along with a satisfactory 3-year Drivers Abstract.

- Knowledge of MS Office, specifically Word, Excel, and Outlook are required.

- Experience in SAP and/or Ceridian, Dayforce, HCM, Field Glass is considered an asset.

- Good knowledge o billing principles and practices.

- Effective communication and interpersonal skills, including good oral, written communication, and listening skills.

- Strong customer service skills, with an ability to support internal and external clients.

- Strong attention to detail with an exceptional level of accuracy.

- Ability to work independently and multitask, as well as work effectively in a team environment.

- Strong knowledge of Alberta Employment Standards

- Familiarity with Service Canada processes and procedures.

- Good analytical, problem solving, and critical thinking skills.

- Demonstrates continuous learning through cross-training, learning new skills, and refreshing prior skills.

- Must be legally eligible to work in Canada

This is a full time position located in Fort McMurray at FMGOC satellite office.

Work schedule: 7 days on, 7 days off; days only.

No camp/ flights.

What we offer:

- Highly competitive salaries

- Safe working conditions

- 100% Company paid group benefits including Life Insurance, Accidental Death & Dismemberment, Dependent Life, Critical Illness, LTD, Health, Dental, Employee and Family Assistance Program, and a Health Spending Account.

- The opportunity to make a difference: Rewarding and engaging atmosphere where you will see your contribution at work and be encouraged to grow in your career

- Work-life balance: We know our people have places to go, people to see and good times to have and we support that!

Fort McKay Group of Companies is a growing oilfield and Construction Company which is 100% owned and controlled by the Fort McKay First Nation in Alberta, Canada. The Fort McKay Group of Companies LP is an equity employer and qualified applicants of indigenous ancestry may be given first consideration in any hiring decision. If you wish to receive consideration under the equity principles in our Hiring and Recruitment Policy you must declare your indigenous status in your application.