Bilingual Department Assistant (Spanish)

Job Description

The Department Assistant will provide essential support to project operations, ensuring accuracy in payroll, compliance with documentation requirements, and smooth day-to-day office functions. This role requires strong organizational skills, attention to detail, and the ability to effectively communicate with both English and Spanish-speaking employees.

Key Responsibilities

- Assist with weekly field craft payroll time entry.

- Verify time entries in the jobsite badging system; identify and advise on necessary corrections.

- Process and obtain craft correction paychecks as needed.

- Maintain accurate records by entering data into the jobsite’s IRA tracking log.

- Add and update apprentice information in the Baker Tilly database.

- Support new hire onboarding by reviewing paperwork for accuracy and completeness prior to submission to payroll.

- Provide general document control support, including filing, organization, and tracking.

- Manage UPS/FedEx deliveries, ensuring items are routed to the correct shipper.

- Monitor and replenish office supplies; place orders as necessary.

- Support setup for meetings, training sessions, and company events.

- Finalize orientation paperwork for Spanish-speaking employees and provide translation/interpretation support for documents, meetings, and daily crew communication as needed.

Skills Required

- Minimum of two (2) years’ experience in an administrative or coordinator role; construction industry experience preferred.

- Exceptional organizational, written, and verbal communication skills.

- Strong prioritization and multitasking abilities.

- Ability to work independently and handle urgent needs promptly.

- Professional, mature, and positive demeanor.

- Strong interpersonal skills with the ability to collaborate effectively across diverse teams.

- Bilingual (English/Spanish) required.

Education/Training/Certifications

- High School Diploma or GED equivalent required.

Additional Requirements

- Computer Skills:

Proficiency in MS Access, Excel, and Word; Oracle experience preferred.

- Physical Demands:

Regularly required to stand, walk, type, and communicate clearly. Must be able to occasionally lift/move up to 50 lbs.

Employer Info

Our client is a heavy industrial construction and prefabrication solutions provider.

We are an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, national or ethnic origin, sex, sexual orientation, gender identity or expression, age, disability, protected veteran status or other characteristics protected by law.

JOB-10045026