Archives Digitization Intern – 2 Positions

About the CNE Foundation:

The Canadian National Exhibition Foundation is a public foundation and registered charity. The philanthropic arm of the Canadian National Exhibition Association, we support programs that extend the community spirit and legacy of the CNEA to create meaningful opportunities and lasting benefits for those we serve. To learn more about the CNE Foundation and our programs, please visit: cnefoundation.com (https://cnefoundation.com/)

Reporting to the Archivist and Heritage Engagement Specialist, the Archives Digitization Intern will support the Foundation’s CNE Archives Project campaign aimed at preserving and protecting the CNE portion of the Alexandra Studio Fonds. A significant piece of Canadian history, this collection consists of over 109,000 negatives that span content from 1947 to 1983. The Intern will support an effort to preserve and digitize the cellulose acetate negatives of this collection, which are suffering from Vinegar Syndrome, resulting in priceless images being lost. Responsibilities include, but are not limited to:

- Scan the negatives of the collection according to established procedures and archival standards

- Create archival quality images to ensure quality control throughout the project

- Upload images to the archival database with appropriate descriptors

- Rehouse and package negatives for long-term cold storage

- Ensure proper handling, retrieval and storage of negatives

- In collaboration with the Executive Director of the CNE Foundation and the Archivist and Heritage Engagement Specialist, support the promotion of the project’s completion and access to the recently scanned images from the collection to the general public; the Intern may assist with identifying images that align with the campaign strategy and prepare accompanying photo captions

- Be proactive in identifying digital assets that could be utilized in marketing/messaging collateral and keep open lines of communication with various departments who may need access to these new assets

- Assist with status updates and/or measuring the outcomes of the project, as needed

- Assist with generating reports, presentations, etc.

- Other duties as assigned

Special Conditions:

- Comfortable performing repetitive, screen-based tasks with accuracy and attention to detail

- Knowledge in handling delicate archival materials with care and attention

- Ability to lift and carry small boxes of archival negatives

- Availability to work on-site during regular office hours for the full contract period

Qualifications & Educational Requirements:

- Education in archival studies, library science, history, information management or a related field

- Previous experience in an archive, museum, library collections or similar environment

- Bilingual in English and French to facilitate description and cataloguing of images is an asset

- Familiarity with archival standards, digital processes and best practices

- Comfortable using computers, scanning equipment and databases related to archival management

- Strong attention to detail and ability to perform repetitive, screen-based tasks accurately

- Strong verbal, written and interpersonal communication skills

- Ability to work efficiently and maintain focus while working independently or as part of a team

The CNE Foundation is committed to the learning and growth of its employees and works to provide opportunities for skill development. Some learned skills in this role may include:

- Digitization and archival management skills

- Archival cataloguing and metadata management skills

- Effective business communication skills – both verbal & written

- Time management and organizational skills

- Critical thinking and problem-solving skills in a project-based environment

- Experience working collaboratively on a heritage preservation project

Invitation to Apply:

Interested candidates should submit a resume and covering letter (optional) outlining related experience and qualifications to the attention of Human Resources by no later than September 26, 2025. Please note only candidates invited for an interview will be contacted.

At the CNE Foundation we are committed to fostering an inclusive, accessible work environment, where all employees feel valued, respected and supported. The CNE Foundation offers accommodation for applicants with disabilities as part of its recruitment process. If you are contacted for an interview, please advise us if you require any accommodation.