Rifenburg

Administrative Project Support

LocationSyracuse, NY
Job TypeFull-time
Salary$43,680-$56,160

About This Job


Job Summary


Rifenburg is one of Upstate New York's oldest and largest family-owned construction firms. Specializing in earth moving and restoration of all kinds, Rifenburg makes quick work of landfill expansions and closures, site work, highway and bridge expansion projects and utility installations. We are looking for someone to fill a full-time Project Support role at a job office in Syracuse, NY.


Project Support is responsible for maintaining subcontractor compliance and providing administrative support to one or more construction project teams.



Responsibilities:


Maintains Subcontractor compliance including but not limited to subcontractor agreements, worksheets, insurance, certified payrolls, payments and receipts, reviews for accuracy.
Processes tax exempt forms, insurance, and W-9’s; maintains compliance in ERP System
Processes payments and receipt acknowledgements
Collects and updates job specific safety data for manuals
Weekly EEO Goals and Compliance including EBO import and LCP Tracker
Organize and maintain project red books, including weekly toolbox talks.
Reconcile job-related invoices and packing slips, scans to file
Files annual subcontractor registration (AC2948)
Assists with annual Workers Comp audit
Assists Estimating Department with reviewing bids
Provide administrative support to Project Managers
Other duties as assigned



Experience & Requirements:


2-5 years of administrative experience preferred; construction industry experience a plus!
Experience and knowledge of a variety of computer programs. Experience with any or all the following preferred (HCSS HeavyJob; HCSS Heavy Bid; VISTA Viewpoint; Microsoft Systems - Outlook, TEAMS, Excel, Word, PowerPoint, Projects, etc.)
Demonstrates attention to detail with impeccable organizational skills
Ability to work under pressure and meet deadlines
Excellent communication (written and oral) and interpersonal skills
Self-motivated with the ability to work independently and in teams
Strong work ethic



Benefits:


Competitive Wages
Health & Dental with generous employer contribution
Supplemental Insurances (Vision, FSA, Dependent Care, Short-term Disability, Critical Illness, etc.)
Paid Holidays
Generous PTO
Employee Stock Ownership Plan (ESOP)
…and more!


Rifenburg Companies follow EEO Federal and State guidelines prohibiting employment and job discrimination. It is the policy of Rifenburg Companies to provide for and promote equal employment opportunity in employment compensation and other terms and conditions of employment without discrimination based on age, race, creed, color, national origin, gender, sexual orientation, disability, marital status, Vietnam Era Veteran status, genetic predisposition, carrier status or any legally protected status.


The policy applies to all employment practices and actions. It includes, but is not limited to, recruitment, job application process, examination and testing, hiring, training including apprenticeship and on-the-job training, disciplinary actions, rate of pay or other compensation, advancement, classification, transfer, reassignment and promotions.

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