Administrative Assistant IV (Edmonton, AB) - Hybrid

Work options: Hybrid

- 12-month Contract

- 10175 101st NW, Edmonton, Alberta, CAN T5J 0H3

At Enbridge, our goal is to be the first-choice energy delivery company in North America and beyond—for customers, communities, investors, regulators and policymakers, and employees.

To meet that goal, Enbridge is partnering with Raise—a leading recruitment firm that specializes in IT, Technical, and Engineering staffing.

Together, Raise and Enbridge are building teams that are rising to meet the growing energy needs of North America. If you’re looking for a challenging role that will make the most of your skills while allowing you to make an impact, this is it.

Enbridge is hiring an Administrative Assistant IV right now—when you apply, Raise will review your application within 48 hours and contact qualified applicants for interviews.

Job Overview

The Administrative Assistant IV independently provides comprehensive administrative support for the Director and the director’s department. This role involves handling a wide range of administrative duties, tasks, and requests, anticipating needs or issues, and responding with urgency and professionalism. The position requires balancing competing priorities, maintaining composure under high-pressure demands, and handling sensitive information with confidentiality and discretion.

Key Responsibilities

- Provide independent administrative support for the Director and the director’s department.

- Handle a wide range of administrative duties, tasks, and requests, anticipating needs or issues and responding with urgency and professionalism.

- Balance competing priorities and respond to high-pressure demands with composure, maintaining confidentiality and discretion in handling sensitive information.

- Manage the calendar to ensure maximum time efficiency, anticipating and initiating appropriate actions as required. Proactively identify priority engagements and support.

- Coordinate and arrange complex meetings, conferences, and functions, including communication with internal and/or external executives, vendors, stakeholders, and leaders. Arrange any hospitality requirements.

- Coordinate with other administrative professionals to ensure alignment of priorities and engagements across PCSLD and with business functions external to PCSLD.

- Produce and assist with various documents/presentations using applications such as PowerPoint, Word, and Excel. Maintain a repository of documents for the PCSLD Management using SharePoint, Teams, and other central information repositories and tools.

- Participate in leadership meetings, capturing meeting notes, action items, and key decisions. Proactively follow up on action items to ensure completion by the due date.

- Coordinate travel arrangements, including proactive response to schedule changes and updates.

- Submit and track requests for the team via the MyService system to support activities such as onboarding & off-boarding, office moves, and similar tasks.

- Manage time entry and maintenance of vacation schedules.

- Submit and administer expense reports.

- Ensure completion of time-sensitive actions such as Statement on Business Conduct acknowledgments, SOX/CSOX audit requirements, etc.

- Provide area-specific knowledge and technical department support.

Qualifications

- Relevant education and a minimum of 5 years of experience in the administrative field supporting executive-level leaders, or an equivalent combination of education and experience.

- Proficiency with the Microsoft Office Suite, SharePoint, Internet navigation, email, and general computer use.

- Strong interpersonal and communication skills.

- Exceptional organization and planning skills.

- Ability to learn tasks quickly and become efficient in a short period of time.

- Self-starter with a demonstrated sense of urgency. Proactive and self-motivated.

- Excellent time management skills and the ability to prioritize competing demands.

- Ability to perform work with constant interruptions.

- Ability to handle confidential material and demonstrate an appropriate level of discretion.

- Creative problem solver with the ability to retain composure in high-pressure situations.

- Previous experience supporting C-suite level executives or equivalent.

- Previous experience in an IT department, Oil & Gas organization, or with the client.

- Working Conditions

- Large corporate office environment.

- Necessary to meet tight deadlines.

- Ability to manage a variety of tasks concurrently.

- Ability to work with a large group.

- May be subject to extended hours to accommodate leaders' schedules.

Please note: Successful applicants will be employees of Raise, working at Enbridge facilities with both Enbridge and contract employees.

Applying with Raise

Raise is an established IT and engineering hiring firm with over 60 years’ experience connecting talented candidates with meaningful work. When you apply, you’ll get more than just a chance at a great job—you’ll become part of a vast network of employers that are always changing.

We value diversity and inclusion and encourage all qualified people to apply. If we can make this easier through accommodation in the recruitment process, please contact us at +1 800-567-9675 or ECTC@raiserecruiting.com

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