Administrative Assistant - for Testing Department

Schedule: Monday - Friday, 8:00 AM - 5:00 PM

Employment Type: Full-time (on-site)

About the Role:

We are seeking a highly organized and detail-oriented Administrative Assistant to support our Testing Department. This role will serve as the right-hand to the Testing Manager, ensuring smooth coordination of testing operations, personnel tracking, inventory management, and documentation. If you thrive in a fast-paced environment and enjoy keeping things running efficiently behind the scenes, we’d love to hear from you.

Key Responsibilities:

Document Management:

- Process timecards including job numbers, hours worked, and lunch breaks

- Track and verify receipts (hotels, fuel, expenses) and ensure proper submission with job numbers

- Maintain inventory and tool records, including stock levels and deployment status

Personnel Coordination:

- Monitor deployment schedules and site assignments

- Track personnel movements and return dates

- Maintain deployment and daily checklists

Training Support:

- Schedule training sessions and manage online training calendars

- Track DOT physicals and log books

Administrative Support:

- Utilize Miscrosoft Office, such as Excel and Word for tracking and reporting

- Collaborate closely with the Testing Manager to align on goals and processes

- Perform other administrative duties as assigned

Qualifications:

- Minimum of 2 years of office experience, or an Associate degree or an Administrative certification

- Intermediate proficiency in Microsoft Word and Excel

- Strong organizational and multitasking abilities

- Excellent communication and interpersonal skills

- Professional phone etiquette and customer service orientation

- Ability to work collaboratively across departments (Construction Management, Warehouse, Sales)

- Experience in the solar industry or similair field is a plus

Physical Requirements:

- Primarily office-based with frequent sitting and standing

- Occasionally required to move or lift objects up to 30 lbs

Job Type: Full-time

Pay: $20.00 - $23.00 per hour

Benefits:

- 401(k) matching

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Application Question(s):

- Do you live within 40 miles of Ridgeville Corners? Reply Yes or No

Experience:

- Office: 2 years (Required)

License/Certification:

- Driver's License (Required)

Work Location: In person