Admin Clerk 3 - Temporary 1 year

Powertech Labs Inc is a cleantech company with the mission of being a trusted innovation partner providing solutions, specialized testing, and technical expertise for a safe and sustainable global energy future. Powertech has a global reputation for delivering transformative solutions in both the electric power industry as well as the transport sector. A clean future will be driven by electric and hydrogen power, and we will help get there.

We are always guided by our values as a global clean-technology and engineering company:

- Safety: This top everything. We do our work safely or we do not do it at all.

- Challenges: We ready ourselves for the hardest challenges – through attaining accreditations, developing industry-leading innovative products & services, investing in our labs, hiring great people, and making them better.

- Diverse Teams: We are strongest together and capitalize on our varied attributes – together we are more than the sum of parts.

- Our customers: Customers fuel this company, and we constantly work with them to earn and retain their trust and loyalty. We expect that our customers hold us accountable to our commitments.

- Excellence: Striving for excellence, acting with integrity, and having the highest standards in quality are core to what we do.

Provides a full range of administrative, clerical and business support services to managers and their staff.

What you'll do

1. May provide assistance to the Administration & Technical Engineering Assistant and guidance and/or leadership to staff by assigning tasks and monitoring work produced; may perform duties of Administrative Clerk 1 & 2 jobs.

2. Provides expertise in administration processes, procedures and terminology to staff within the business unit; acts as a first level systems resource person for the program/project/area, explaining details of assigned functions and related procedures to administrative and non-administrative staff in the work area; provides advanced level of support in the operation of related PC applications and mainframe programs; analyzes and resolves local problems relating to associated software programs and makes selection of best business method to carry out tasks; works with Program Administrators to provide information to assist in the resolution of more complex software programs.

3. Prepares and processes all information using advanced levels of software applications such as word processing, dbase, spreadsheet, graphics and desk top publishing; develops macros and manipulates data amongst a variety of applications; designs and recommends visually appealing and appropriate formats.

4. Sets up, monitors and reconciles a variety of information using project management, contract/cost management and maintenance systems and refers unusual data to appropriate manager; enters, updates, and manipulates data to extract and create system records, reports and documents ensuring protection of information and compliance with ISO (International Standards Organization) standards.

5. Performs a full range of clerical, administrative and business duties such as preparing and processing a variety of documents, reviewing and verifying completeness and accuracy of information; may locate suppliers for local purchases, obtain quotes, order and arrange for delivery of supplies and materials; may process work orders; identifying discrepancies, and contacting appropriate staff for clarification/verification.

6. Enters and tracks business unit time and task assignments received from salary time and reporting management systems, reconciliation reports; performs calculations and completes unit's staff report.

7. Performs a variety of duties including performing preliminary assessments to identify discrepancies, maintaining and updating complex document management/records systems, compiling and consolidating information from various sources, investigating and interpreting variances within established guidelines.

8. Performs a variety of duties including gathering, maintaining and creating plots and readings from various sources such as electronic files and information data sheets from field staff and engineers; verifies data received, identifies discrepancies, updates and/or makes required changes.

9. Coordinates and integrates conflicting schedules for managers; monitors and prioritizes.

10. Performs duties of a minor nature related to the above duties that do not affect the rating of the job.

What you bring

High School graduation. Completion of an Office Administration Certificate Program considered an asset.

Two (2) years of relevant work experience within the administrative job stream.

Satisfactory performance on this job requires approximately 18 months to acquire the additional knowledge/skills necessary to perform the full scope of the job.

What else you should know

- Must have an excellent working knowledge of office administrative, clerical and business functions.

- Must have a good working knowledge of support PC programs and/or other relevant programs.

- Must have an in-depth knowledge of Microsoft Office.

- Must have a working knowledge of the concepts of databases, extraction tools and how they are linked.

- Must have proven leadership ability, well developed oral, written and interpersonal communication skills as well as thorough knowledge of business English.

- Must have keyboarding skills of 60 wpm.

- Must have a good knowledge of project management, contract/cost management, maintenance and time reporting systems and have a proven ability to work in a multi-task environment.

- Position will provide reception relief

- Customer Service experience is an asset

What we offer

Affiliation: MoveUP

Job group: 6

Job location: Surrey - in the office full-time

Annual salary range: $52K - $57K

Would be ideal for new university/college graduate looking to gain experience in a professional setting.

For Powertech Lab positions, the flexible work model options are different due to their specific operational requirements and details will be discussed at the interview stage. This position will be advertised concurrently.

Powertech Labs is an equal opportunity employer. We include everyone. We welcome applications from anyone, including members of visible minorities, women, Indigenous peoples, persons with disabilities, persons of minority sexual orientations and gender identities, and others with the skills and knowledge to productively engage with diverse communities. We are also happy to provide reasonable accommodations throughout the selection process and while working at Powertech Labs.

Maintaining customer-confidence and our reputation is key: To this end, all our campus and laboratories are accredited to ISO9001 (quality), ISO14001 (environment stewardship) and ISO45001 (safety) and IEC/ISO 17025 for over 100 standards. To complement the focus on accreditation, we encourage our experts to drive global standards and provide development opportunities for all staff to grow in their role and to advance in their careers.

Working at Powertech is not a job but a career. If you want to be a part of a growing clean technology company that is impactful and working towards a common goal of accelerating the world towards a net zero carbon future, come and join.

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