Accounts Receivable / Accounts Payable Specialist

Vacancy No

VN724

Employment Type

Full-Time

Shift

Duration (if temporary)

Location Country

United States

Location State

Michigan

Location City

Three Rivers

Description

The Accounts Receivable / Accounts Payable Specialist is primarily responsible for invoicing customers, collecting and applying customer payments, as well as collecting invoices from suppliers, matching them to purchase order receipts and making supplier payments.

Key Responsibilities

- Generate and issue daily customer invoices in a timely and accurate manner.

- Accurately apply customer payments to the accounts receivable sub-ledger, ensuring proper reconciliation of open balances.

- Manage intercompany cash balances and initiate necessary fund transfers to support operational needs.

- Proactively follow up on outstanding customer balances to ensure timely collections and maintain healthy cash flow.

- Perform daily three-way matching of supplier invoices with corresponding purchase orders and receiving documents, ensuring accuracy and compliance.

- Process non-PO supplier invoices by validating charges and assigning appropriate general ledger accounts.

- Prepare and execute supplier payments via checks and electronic funds transfer, ensuring accuracy and timeliness.

- Monitor payment terms and take advantage of early payment discounts where applicable to optimize cash outflow.

- Identify and calculate applicable use tax in accordance with state and local regulations.

- Maintain organized electronic records by archiving all financial documents in accordance with company policies.

- Manage and update supplier 1099 data and prepare year-end 1099 filings in compliance with IRS requirements.

- Serve as a primary point of contact for supplier inquiries related to invoices, payments, credit memos, and outstanding or uncashed checks.

- Collaborate effectively with internal departments and related business units to resolve discrepancies and support operational efficiency.

- Liaise with the bank to manage positive pay files, stop payments, and voided check requests, ensuring secure and accurate disbursements.

- Willingness to learn or train in the position.

- Must have the physical and mental stamina to stand, walk, lift, and adjust to the noise and lighting of the manufacturing environment.

- Other duties as assigned and not limited to just the above.

Key Requirements

- Effective oral and written communication skills with a customer service focus.

- Must possess excellent keyboarding and data entry skills.

- Must have a working knowledge of Microsoft Excel.

- Must possess a high degree of accuracy and attention to detail.

- Must honor and maintain a high level of respect for strict confidentially.

- Must be organized with strong follow-up skills and ability to stay on top of open items.

- Ability to meet deadlines consistently on a weekly basis.

- Strong work ethic, including punctuality and reliability.

- Must be able to work quietly at desk, the majority of every day.

- Maintain focus despite interruptions and surrounding distractions.

- Ability to work under pressure.

- Two years of experience or related education.

Education Level

High School or equivalent

Experience Level

2 years

Benefits

- Health/Prescription Coverage

- FSA or HSA

- Dental

- Vision

- Life Insurance

- Company-match 401(k) Plan

- Vacation/Sick/Paid Holidays

- All benefits start on date of hire

Physical Requirements

- Prolonged periods sitting at a desk and working on a computer.

- Must be able to lift up to 15 pounds at times.