Accounts Payable Coordinator

The Accounts Payable Coordinator is primarily responsible for computing, classifying, recording, and verifying numerical data for use in maintaining accounting records and processing invoices for payment.

Duties And Responsibilities

The following represents the majority of the duties performed by the position but is not intended to be all inclusive nor prevent other duties from being assigned when necessary.

- Complies with DOT and OSHA health, safety and environmental requirements and follows safety philosophy and procedures developed by the Company including: applicable environmental, health and safety rules, procedures, and accepted safe work practices, the use of appropriate personal protective equipment and safety systems, and the reporting of workplace hazards and injury or illness arising from workplace activities; observes the workplace to identify conditions or behaviors that should be corrected and takes appropriate action.

- Reviews vendor invoices for compliance with accounting rules and approval requirements.

- Matches invoices with receiving reports or other supporting documents and processes for payment.

- Prepares journal entries, as needed to assist with the monthly closing process.

- Reviews invoices, account statements, reports, and other records for accuracy.

- Prepares and maintains records of accounting/financial transactions, as needed.

- Codes data for input into the accounting system (DocuPhase); inputs data for processing accounts payable transactions.

- Reviews, balances, and interprets computer reports; makes corrections as needed.

- Conducts research and provides answers to questions from employees, vendors, or shippers related to accounts payable, as requested.

- Analyzes and reconciles general ledger accounts, as requested.

Requirements

Education and Experience

- An Associate's degree or equivalent in experience and a minimum of three years of experience in general accounting and administrative support experience utilizing accounting, spreadsheet and word processing software is required. Additional college level coursework in accounting and general business administration courses is preferred.

Knowledge, Skills And Abilities

- Ability to actively engage in safe behavior and understand and follow the principles and methods related to pipeline and workplace safety as established by the Company.

- Knowledge of emergency and safety procedures, policies procedures, equipment operating parameters, and all applicable DOT, EPA, FERC, DHS, and OSHA requirements.

- Ability to utilize computer hardware and proficiency in the use of Microsoft Word, Excel, database software, and Great Plains Dynamics software to manage, record, and evaluate company information.

- Effective written communication skills to prepare meaningful reports, as needed.

- Effective verbal communication skills to exchange routine information relating to accounting transactions, purchase orders, invoices, expense report policy and/or the status of check preparation.

- Ability to effectively work and cooperate with supervisors, co-workers, and vendors.

- Ability to follow corporate policies, direction of supervisors and department expectations.

- Ability to refrain from causing or contributing to the disruption of the workplace.

CORE COMPETENCIES

Ethics and Integrity

- Is committed to high moral standards and business ethics.

- Shows respect for others and their differences and works to promote fairness and equity.

- Fosters a sense of belonging by engaging the talent, experience, and capabilities of others and working to understand varying perspectives.

Initiative

- Seeks needed information on his/her own to solve problems and persists in the face of obstacles.

Teamwork and Interpersonal Skills

- Resolves difference in opinion by seeking mutually acceptable solutions to problems, using diplomacy and tact.

- Values the importance of others' contributions to group accomplishments.

Effective Communication

- Considers the best method to get messages across effectively.

Customer Focus

- Integrates customer service concepts into own job by identifying internal and external customers and their needs.

PHYSICAL DEMANDS

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- The position requires minimal physical exertion during the performance of the majority of the duties. Most work is performed while standing or sitting.

WORK ENVIRONMENT

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.