Account Payable Clerk

PURPOSE

This position is responsible for processing vendor invoices, maintaining accurate accounting records in Kingdee, and supporting daily finance operations. This role ensures timely and accurate invoice entry, vendor management, and adherence to company policies and accounting procedures. The position also assists with month-end closing activities and supports the Finance Department in maintaining an efficient and compliant accounting system.

ACCOUNTABILITY

The incumbent is directly accountable to the Deputy General Manager.

RESPONSIBILITIES & PERFORMANCE STANDARDS

· Invoice Processing: Key in approved invoices into Kingdee through invoice journals or purchase orders in a timely and accurate manner.

· Invoice Verification: Ensure proper coding on regular invoices and route them to the appropriate authority for approval and signature.

· Exception Handling: Identify and route any questionable or irregular invoices to the relevant department or authority for review and approval.

· Vendor Communication: Respond to vendor inquiries regarding payment status and resolve discrepancies by utilizing data from Kingdee, vendor communications, and internal records.

· Month-End Support: Assist with general accounting functions and month-end closing activities as assigned.

· File Management: Oversee and maintain Purchase Order and Accounts Payable files, ensuring all supporting documents are properly organized and retrievable.

· Vendor Master Data: Maintain vendor information in Kingdee, including creating new vendor profiles, updating existing details, and completing vendor credit applications using standardized company forms.

· Compliance & Accuracy: Ensure that all transactions comply with company policies, internal controls, and accounting standards.

QUALIFICATIONS

A diploma or degree education supplemented with coursework or formal training in office or business administration. Accounting or Finance courses are preferred.

Two to four years of office experience is required, including basic accounting and data entry experience. Previous accounts payable experience is preferred.

· Knowledge of generally accepted accounting principles.

· Good knowledge of accounts payable and supply chain processes.

· Well developed computer and data entry skills and knowledge of standard office applications.

- Familiarity with Kingdee or other ERP/accounting software preferred.

- Strong attention to detail and numerical accuracy.

- Good organizational and communication skills.

- Proficient in Microsoft Office (Excel, Word, Outlook).

- Responsible, reliable, and able to handle confidential financial information with integrity.

- Must be eligible to work in Canada.

Job Types: Full-time, Permanent

Pay: $55,000.00-$70,000.00 per year

Benefits:

- Dental care

- Extended health care

- Life insurance

- On-site parking

- Paid time off

- RRSP match

Work Location: In person