US Payroll/Immigration Manager

1. Payroll Administration

Manage end-to-end payroll processing for U.S.-based employees, including:

Collecting and validating all payroll data each pay period.

Calculating wages, retroactive pay, allowances, gross-ups, deductions, vacation, holiday, and overtime in compliance with U.S. federal, state, and local regulations.

Coordinating with the International Assignment team for expat/inpat payroll matters.

Ensuring accurate pay and tax profile setup in Paycor.

Managing tax compliance and remittances at all jurisdictional levels.

Conducting year-end payroll processes to ensure accurate W-2s and financial reporting.

Preparing and submitting monthly payroll reports to Finance, including cost center allocation corrections.

Auditing quarterly tax filings and payments to government agencies.

Responding to employee payroll inquiries and resolving issues promptly.

2. New Hire Onboarding

Oversee the onboarding process for U.S. employees to ensure a seamless transition:

Coordinating new hire paperwork and internal announcements.

Scheduling onboarding and benefits orientation sessions.

Executing hire and transfer transactions in Workday.

Collaborating with IT to ensure timely setup of accounts, equipment, and access.

Supporting additional onboarding activities as needed.

3. Immigration Support

Manage immigration processes for U.S. employees:

Liaising with employees, immigration service providers, and the corporate immigration team on visa applications and renewals.

Preparing and maintaining required immigration documentation.

Ensuring ongoing compliance with U.S. visa and work authorization regulations.

Monitoring immigration status changes and maintaining up-to-date records.

Managing a centralized log of visa and permit expiration dates and notifying relevant stakeholders.

4. HRIS and Records Management

Maintain accurate and up-to-date employee data in Workday and Paycor:

Creating and updating employee records, including job changes, compensation updates, and required IDs.

Monitoring PTO balances and processing vacation payouts.

Coordinating with internal HR teams for accurate data handling during transfers.

Uploading employment and compensation documentation into Workday.

Recording training activities in Workday Learning.

5. Benefits Administration

Administer employee benefit programs in the U.S., including:

Managing benefit enrollment and disenrollment processes (health insurance, 401(k), auxiliary benefits).

Acting as a liaison with benefits providers to resolve employee issues.

Coordinating open enrollment processes and communicating benefit changes.

Administering payroll components of the 401(k) and Global Shares programs.

6. Compliance and Continuous Improvement

Stay up to date with changes in payroll, HR, and immigration regulations.

Identify and implement process improvements and best practices.

7. Cross-Functional Collaboration

Partner with internal departments (Finance, Legal, IT) to support broader HR and organizational initiatives across U.S. operations.

8. Team Engagement

Contribute to HR team objectives by promoting a collaborative and solution-oriented work environment.

9. Additional Responsibilities

Perform other duties as assigned to support departmental and company goals.