Temporary Procurement Assistant

Job Summary

An integral part of the Temporary Purchasing Assistant function will be ordering, expediting, and searching for alternative suppliers to fulfill parts on backorder and for least cost alternative suppliers. A proactive approach to customer communication on parts ordering and ETA status. Expediting parts ordered for fulfillment., maintaining a daily log of parts ordered and receipt to ensure premier customer service through timely delivery.

Reports To

Sr. Buyer - Procurement

Primary Duties and Responsibilities: (*essential job functions)

Assist in ordering, procurement, facilitation, and processing of parts, accessories and materials.

Interact with suppliers on a daily basis to ensure parts are delivered same day/next day as needed. Keeps and updates expediting records for all orders processed.

Acts as a liaison between product suppliers and manufacturers and service divisions of the company, as well as the consumer, with respect to product updates and customer service.

Knowledge

Job Specifications:

General knowledge of Company operations, and ability to learn specific operations of division to which assigned. Knowledge of HVAC/Appliance service/repair industry for residential and commercial equipment a plus.

Skills/Abilities

Demonstrated ability to communicate effectively with customers, suppliers, management and internal personnel.

Must be able to multi-task and track work efficiently and accurately - especially during peak periods

Computer literate with ability to understand data supplied in Great Plains and CRM, to effectively order and manage the purchasing process for parts fulfillment.

Ability to effectively utilize Microsoft Excel to process reports.

Education/Experience

High school diploma or equivalent

Competencies

Other (including Physical Requirements, Working Conditions, Etc.)

Must be available to work overtime as workload requires. Will spend an extensive amount of time working with system applications, supplier and customer interaction, and other procurement related activities.

Disclaimer

Recent convictions for crimes reasonably related to the activities of this job may disqualify an applicant. May perform other duties as assigned.