Subcontract Administrator Senior

Under general supervision responsible for supporting the formation of Requests for Proposals (RFPs) and subcontracts in accordance with the organization's prime contract with the U.S. Department of Energy (DOE) and applicable government contracting regulations in support of the DUF6 conversion project for all the organization's facilities. The specific work assignment may include duties or activities that assist and support the organization in one or more of the following functional areas, in addition to other duties as assigned:

Develops the identification of resources and performance of subcontract functions in support of materials management of professional, construction, and general services for the DUF6 facilities

Administers the development, issuance and/or coordination of subcontract RFPs, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representation, certifications, and correspondence

Develops the evaluation of RFPs and quotes, and determines offer responsiveness, responsibility, and eligibility for award

Negotiates terms and conditions with customers and subcontractors

Obtains budgetary pricing from subcontractors and prepares bid analyses to support proposals

Evaluates disputes and recommends methods of resolution with subcontractors

Reviews all purchase requisitions for completeness and accuracy

Develops the support for negotiation, cost/price analysis, Cost Accounting Standards (CAS), labor law, Equal Employment Opportunity (EEO), audit, environmental reporting, and technical compliance

Interfaces with finance department in administering subcontract invoicing and payments, and the close out process

Reviews and resolves discrepancies with invoices

Promotes U.S. Department of Energy (DOE) and organizational utilization of small and disadvantaged businesses (i.e., women-owned, veteran-owned, service-disabled veteran-owned, HUBZone, small disadvantaged)

Tracks and monitors subcontract deliverables

Ensures federal procurement regulations, prime contract requirements, and organizational procedures are complied with throughout the procurement process

Ensures subcontract requirements are met, monitors cost status, assists in cost management, and coordinates issue resolution with customers and subcontractors

Identifies subcontracting processes/project actions that may impact the project

Utilizes schedules in the establishment of subcontract milestones

Develops the preparation of client consent packages prior to award

Advances awards and administers subcontracts

Prepares subcontracting reports

Facilitates preparation of reports and metrics for procurement reporting

Bachelor's Degree in Business, Engineering, Construction Management, Economics or related field or equivalent

8+ years of related experience, or an equivalent combination of education and experience is required