Staff Accountant
Oregon
About You
Detail-Oriented- You know how much details matter, and because of that you go out of your way to ensure you have all the necessary information to make an informed decision. People who work with you enjoy your ability to dig into a complex problem and identify key elements needed to solve it.
Focused- You’re someone who puts in the time, energy, and effort to get the task done. You appreciate a clear deadline, and you strive to hit it every time.
Adaptable-. You’re flexible and you can adjust to changing or unexpected circumstances without losing your cool. You understand we work in an ever-evolving industry and your calm approach to change helps the team stay grounded.
About Us
At Lewis, where every employee is an owner, our people are empowered to make decisions – big and small – to meet the goals of our clients. We are passionate about our work and driven to build quality buildings that stand the test of time. With fulfillment as one of our six core values, Lewis has a collaborative and supportive culture committed to the success and development of our people.
About The Position
Position Summary
This position is responsible for Accounts Receivable, Accounts Payable, job cost transactions and cash management.
•Accounts Payable: Perform full cycle Accounts Payable functions for assigned construction projects, ensuring accurate and timely data entry.
•Billing and Auditing: Handle billings, substantiations, and internal audits of owner contracts.
•Financial Analysis and Reporting: Conduct financial analysis and reporting on select general ledger bank accounts, prepare internal financial work papers, and assist with annual audits.
•Collaboration: Work closely with project teams, vendors, and subcontractors to resolve issues related to invoices, subcontracts, and major purchase orders.
In Order to Succeed in this role
•Minimum requirements include a bachelor’s degree in Accounting or Finance, 2-3 years of experience in an office environment.
•Business degree with emphasis on finance and accounting preferred.
•Experience with networked accounting and information systems required.
•Minimum 2-3 years of experience in an office environment.
•CMA or CPA certification helpful but not required.
•Working knowledge of account analysis and reconciliation.
•Strong analytical skills, superior numerical aptitude and attention to detail.
•Excellent written and oral communication skills.
•Possesses good computer skills and be able to adapt in any software package.
•Prior experience with Microsoft Excel required, including knowledge of queries and pivot tables.
•Experience with financial statements preferred as well as use of integrated accounting systems.
Accounts Payable
Primary functions & essential responsibilities
•Respond to requests for reseller permits, credit applications, and W-9’s.
•Participate in the IRS TIN Matching program for W-9 verification and vendor set up.
•Set up contract documents in the accounting system and post related change orders.
•Review invoices and pay applications from the project teams for proper approval and documentation.
•Receive incoming invoices in public email and route electronically for approval.
•Post and scan approved invoices in an accurate and timely manner.
•Issue checks and credit card payments for vendors weekly, which includes mailing checks to vendors and subcontractors as they are approved.
•Generate and transmit electronic positive pay files to the bank.
•Work with vendors, subcontractors, and the project teams to resolve issues related to outstanding invoices and pay applications.
•Research vendor statements and perform account reconciliation as needed.
•Archive accounts payable documentation electronically as required.
•Assist with month-end and quarter-end closing procedures.
Billing And Substantiations/Owner Contract Administration
•Post owner invoices and cash receipts in the accounting system. Post miscellaneous adjustments and revisions as necessary. Communicate receipt of payment to the project teams, the accounts payable team and other interested parties.
•During month-end, analyze and reconcile the accounts receivable subsidiary ledger with the general ledger, ensuring all transactions are posted.
•Review draft owner invoices for project teams, confirming accuracy and appropriateness, and assigning invoice numbers for tracking.
•Owner contract administration – perform internal audit of owner contracts by validating the final contract terms Project substantiation – prepare interim and final project substantiations on General Maximum Price contracts, which includes a detailed review of contract terms, preparing the final billing, preparation of supporting documentation for the cost components, determining and recording final project cost adjustments as necessary to comply with the contract terms.
•Assist in owner-initiated project audits match the data input in the system at project set up. Process owner change orders.
Financial Analysis & Financial Reporting
•Responsible for the daily cash management of select bank accounts which includes determining the periodic transfer and cash requirements for each account
•Assist in the preparation of internal financial work papers, annual audits, and owner-initiated project audits
•Monthly and ad hoc reporting and analysis as assigned
•Investment account reconciliations as assigned
•Prepare Monthly Combined Excise Tax Returns and Quarterly City B&O Taxes, Oregon Metro and CAT
•Other duties as assigned
A 100% employee-owned general contractor, Lease Crutcher Lewis offers a comprehensive healthcare plan with medical, dental, and vision coverage. Our employer-funded Lifestyle Spending Account supports physical wellness for employees and their pets, and our employer-funded Headspace membership supports mental wellness. We also offer a generous Health Savings Account with annual employer sponsored contributions. Lease Crutcher Lewis provides support for a financially healthy future, including our Employee Stock Ownership Plan (enrollment covered at no cost to you) and a 401(k) with a competitive matching program. To support employee philanthropic efforts, employees are eligible for volunteer PTO and charitable giving matching programs.
Lease Crutcher Lewis is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment regardless of, and will not be discriminated against, based on the basis of race, color, gender, pregnancy or breastfeeding, sexual orientation, gender identity or expression, religion, national origin, age, genetic information, marital status, veteran status, disability, or other status protected by state or federal law.