Sr. Administrative Assistant

DTE is one of the nation’s largest diversified energy companies. Our electric and gas companies have fueled our customer’s homes and Michigan’s progress for more than a century. And as Michigan’s largest source of renewable energy, we’re creating a cleaner, healthier environment to power our future. We’re also serving communities beyond Michigan, where our affiliated businesses offer renewable energy, emission control technologies, and energy services to industries in 19 states. But we’re more than a leading energy company... and working at DTE is more than just a job. At DTE, we take great care of each other and our customers, and we use our energy to be a force for growth and prosperity in our communities. When you join us, you’ll be part of a team that welcomes, recognizes, and celebrates differences, and values everyone’s health, safety, and wellbeing. Are you ready to make that kind of difference? Bring your energy to DTE. Together, we can achieve great things. The pay range for this position is $70,800.00 - $87,600.00.

Job Summary

Location: Stockton, CA

This is a senior clerical position responsible for performing complex administrative staff-related duties for a Business Leader or Business Unit. Work involves performing difficult and complex secretarial services requiring considerable independent judgement, initiative, and discretion within the Company policies. An employee in this classification works under general supervision, with work results reviewed through the achievement of results desired, and adherence to policies and procedures.

Key Accountabilities

- Acts as primary contact/liaison for internal/external inquiries, issues, and concerns regarding projects, policies, procedures, forms, and confidential information; screens and prioritizes mail and telephone calls and follows through as needed

- Facilitates/supports Business Unit administrative projects/programs (e.g., annual programs, rollouts, and policies) and day-to-day operations

- Plans, coordinates, or facilitates a wide range of assigned activities for off-sites, meetings, workshops, community functions and large-scale events as needed

- Assist with the purchase to pay process including shopping carts, processing invoices, and vendor maintenance

- Analyzes and organizes project information and requirements; independently monitors project progress and results, while maintaining established schedule and budget

- Researches, analyzes, and summarizes business information; prepares and may present reports, spreadsheets, and presentation packages; prepares documentation summarizing business decisions (e.g., employee selections, contract bids according to company pre-set standards)

- Coordinates calendar, meetings, conference calls, and travel arrangements for a Business Leader/Business Unit; as needed, monitors expenditures such as office/field supplies and equipment and provides support to contract administrator by monitoring contract status, processes contract changes, and initiates bid process

- Responsible for records management which may contain confidential information

- Composes routine and non-routine business correspondence

- Evaluates administrative processes for improvements, makes recommendations, and provides guidance to other clerical/administrative staff regarding office policies/procedures, as needed

- Performs all other related duties as assigned

Minimum Education & Experience Requirements

- A high school diploma or equivalent

- Eight or more years of administrative experience

Other Qualifications

Preferred:

- Knowledge of modern office practices and procedures

- Knowledge of corporate policies including expense reporting, travel, and cellular phone

- Experience with SAP would be considered a plus

- Demonstrated proficiency in business correspondence, spelling, grammar, and basic accounting

- Intermediate to Advanced knowledge of Microsoft Office Suite and intranet/internet research and departmental database management

Other Requirements:

- Ability to efficiently handle competing priorities and tasks, remain organized and meet deadlines

- Ability to establish and maintain effective working relationships with supervisor, coworkers, management, and the general public

- Ability to establish goals, set priorities and meet deadlines

- Possess excellent written and verbal communication skills coupled with a welcoming, cooperative, and supportive demeanor

Physical Demands & Working Conditions

The physical demands characterized here epitomize those that must be met by an employee to properly perform the integral functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. In order to properly perform the integral functions of this job, the employee is required to:

- Occasionally stand or walk and stoop or kneel. Frequently, the employee is required to sit

- Talk or hear, both in person and by telephone; use wrists, hands and/or fingers in a repetitive motion; and reach with hands and arms extensively

- Occasionally lift objects of up to 10 pounds in weight

- Use computers with exposure to video display terminals; and some repetitive motion associated with data entry, the use of a computer mouse, and while using other office equipment

- Vision requirements for this position include close vision, color vision, depth perception and the ability to adjust focus

The employee performs job duties primarily in a work from home capacity and periodically from a climate-controlled office environment, with a moderate noise level.

Additional Information

Incumbents may engage in all or some combination of the activities and accountabilities and utilize a variety of the competencies cited in this description depending upon the organization and role to which they are assigned. This description is intended to describe the general nature and level of work performed by incumbents in this job. It is not intended as an all-inclusive list of accountabilities or responsibilities, nor is it intended to limit the rights of supervisors or management representatives to assign, direct and control the work of employees under their supervision.

PRIVACY NOTICE TO CALIFORNIA JOB APPLICANTS

At DTE Energy, we are committed to providing an inclusive workplace where everyone feels welcome and a sense of belonging. We seek individuals with a heart for service, a passion to help our communities prosper, and ideas to help shape the future of energy. We are proud to be an equal opportunity, employer that considers all qualified applicants without regard to race, color, sex, sexual orientation, gender identity, age, religion, disability, national origin, citizenship, height, weight, genetic information, marital status, pregnancy, protected veteran status or any other status protected by applicable federal and/or state laws.