Sourcing Specialist (Materials & Service)

The Role: Reporting to the Deputy Director, SCM, the Sourcing Specialist (Materials & Services) is responsible for developing the sourcing execution plans, with a primary focus on Materials procurement, that will support all areas related to PetroChina Canada’s (PCC) projects, operations, and asset development. The Sourcing Specialist will be instrumental in understanding all key areas of procurement management such as but not limited to, Materials procurement for SAG-D and shale gas operations & maintenance, supply base, liabilities, risk, warranties, insurance and standard terms and conditions. Work with key business stakeholders and suppliers to ensure that the materials and services supplies are sourced and secured in a timely and most economical manner while ensuring alignment with Company Policies and Procedures.

Accountabilities: Providing professional procurement support for the acquisition of materials, typically required for operations and maintenance of SAG-D & shale gas facilities, under various categories such as mechanical, HVAC, rotary equipment, electrical & instrumentation etc., as well as taking on service contracting activities as needed, including:

Support and contribute to the annual SCM objectives, plans and strategies in alignment with PCC’s corporate objectives:

- Receiving and reviewing vendor pre-qualification prior to inclusion of the contractors in the competitive bidding programs

- Compiling bid lists specific to the business requirements

- Field day to day procurement requirements from the business units and conduct competitive sourcing of respective materials and services in an efficient manner

- Working with the internal stakeholders to:

- Develop comprehensive scopes of work and contract strategies.

- Obtain necessary technical specifications required for the procurement of materials

- Prepare and issue RFx documents (RFIs/RFQs/RFPs) as needed to conduct competitive bidding programs for the most economical, efficient, effective and timely acquisition of materials and services.

- Secure bids and engage with the vendors to provide necessary bid clarifications as needed.

- Preparing bid evaluation criteria and undertaking commercial evaluation analysis

- Work with stakeholders as needed to seek cross functional support to conduct complex competitive bidding programs

- Lead negotiations and implementation of sourcing agreements for respective services and materials in a cross functional teams setting

- Working with internal Contract Accountable Managers (CAM) to develop and obtain approval for the business award recommendation.

- Preparing final contract documents – including frame agreements, reimbursable, lump sum, time and material type arrangements, and Purchase Orders, work authorizations, amendments and change orders etc.

- Obtain functional review of all contract documents (for example: Legal, Warehousing, Business Units, etc.)

- Effective & proactive communication with the internal & external stakeholders to update the progress of sourcing activities

- Analyzing and collating Vendor Performance data to support the contractor feedback process for continuous improvement. Ensure timely performance feedback to suppliers

- Able to interpret demand/supply market conditions to drive category strategy and provide direction to stakeholders.

- Supporting the business unit by leading and managing the commercial aspects of the major contract development process

- Preparing and submitting procurement reports and asset disposal reports required by HQ as needed

- Developing annual Contractor/Supplier lists and assessment reports as requested by HQ

- Responsible for working safely and to report all unsafe or unhealthy conditions

- Managing the post award activities and contract close outs processes by:

- Assisting Supplier Performance Measurement & Management

- Enhancing and managing relationships with key contractors and suppliers

- Transferring best practices and lessons learned into the strategy development and contracting process.

Qualifications:

- Undergraduate degree in business or technical/science discipline

- Professional Supply Chain Certification (SCPM or equivalent)

- 5-7 years’ experience in a procurement environment with direct experience in procurement of materials preferably for an oil & gas operation, preparation and negotiation of complex, high value contracts

- Good understanding of inventory management

- Strong analytical, negotiation and communication skills

- Strong knowledge base of Industry Standard Supply Chain Policies and Procedures

- Strong business acumen; understands internal and external drivers and can clearly develop a business case

- MS Office skills, with in depth knowledge and skill level of Word and Excel

- Demonstrates a sense of urgency and strong commitment to achieving goals; ability to work in challenging, fast paced environment

- Ability to influence the team through sound reasoning

- Excellent relationship building skills

- A team player in a multi-cultural environment, able to interact at all levels within the corporate organization.

- Ability to work collaboratively in a multi-disciplinary team with a positive attitude

- Superior written and verbal communication skills

- Adoption and demonstration of PCC Values (Honorable, Unified, Passionate, Accountable)

- Demonstrated ability to contribute to a healthy safety and environmental culture