Senior Assistant - Operations

Are you interested in joining our team? Chat with our digital assistant to learn more about our company and apply right from your mobile device!

Text ETP to 25000 to get started or apply through this web posting if you prefer.

Energy Transfer, recognized by Forbes as one of America's best large employers, is dedicated to responsibly and safely delivering America’s energy. We are driven to inspire our employees to create superior value for our customers, our investors, a sustainable future and giving back to the community where we have long-standing commitments to causes including MD Anderson Children’s Cancer Hospital, The Salvation Army, The American Red Cross, Ronald McDonald House and many more.

We value all of our employees who make our growth and success possible. We are proud to offer industry leading compensation, comprehensive benefits, 401(k) match with additional profit sharing, PTO and abundant career opportunities.

Come join our award winning 12,000 strong organization as we fuel the world and each other!

Summary:

This administrative position is responsible for providing support services to the maintenance department at the Nederland Terminal.

Essential Duties and Responsibilities:

- Performs general office tasks including opening and sorting mail, faxing, operating multiple phone lines, office and supply maintenance ordering, filing, general correspondence, meeting coordination.

- Responsible for clerical tasks required in preparation of routine correspondence and reports.

- Process check/payment requests.

- Orders parts, equipment, rental items

- Prepare/Collaborate on operating and maintenance work schedules as required with Operations Supervision, for a 24/7/365 operation.

- Tracking of expense reports and assist with reports & budget preparation including purchasing utilizing SAP.

- Maintain records related to terminal certifications, calibrations, equipment testing and regulatory agencies.

- Maintain maintenance purchase orders, spending and tracking records in SAP.

- Maintain records related to terminal maintenance testing equipment repair, calibration and certifications records

- Maintain records related to waste disposal and manifests and fuel usage at the terminal.

- Responsible for testing the alarm system, emergency notification and telephone verifications

Other miscellaneous projects and duties as assigned.

Requirements:

Education and/or Experience, Knowledge, Skills & Abilities:

To perform this job successfully, an individual must be able to perform each essential job duty satisfactorily. The requirements for this position are listed below:

- A High School Diploma or equivalent including 2+ years practical experience as an administrative support professional in a fast paced work environment.

- Advanced knowledge of office practices and procedures.

- Organizational and prioritization skills, ability to handle multiple tasks, good communication skills with both internal and external customers.

- The ability to work in a team environment as well as independently.

- Excellent interpersonal, oral and written communication skills, required.

- Solid computer skills utilizing MS Office Suites (Word, Excel & Power Point) and familiarity with various management systems including SAP and APTTUS.

Preferred Qualifications:

- Previous experience supporting an executive / senior level manager, highly preferred.

- Notary.

Working Conditions:

The work environment characteristics described here are representative of those an employee encounters while performing the essential functions of this job.

- Usually, normal office working conditions.

- Must be able to remain in a stationary position 50% of the time due to prolonged periods of sitting or standing.

- Occasional overnight travel may be required.

- Occasional visits to industrial/manufacturing settings, which may include exposure to various materials and chemicals, as well as extreme temperature conditions and loud machinery, and require appropriate personal protective equipment.

"An equal opportunity employer/disability/vet The Partnership is an equal opportunity employer and does not discriminate against qualified applicants on the basis of any actual or perceived legally protected characteristics under federal, state, or local law. The nature and frequency of the above working conditions and requirements may vary depending on individual operational circumstances. Where feasible, the Partnership will make reasonable accommodations to qualified individuals with disabilities to enable them to perform the essential functions of the job. DISCLAIMER: The statements listed in this job posting, which are subject to change, are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, duties and skills required of personnel so classified. "