Senior Accounts Payable Coordinator

The Senior Accounts Payable Coordinator is primarily responsible for computing, classifying, recording, and verifying numerical data for use in maintaining accounting records and processing invoices for payment.

DUTIES AND RESPONSIBILITIES

The following represents the majority of the duties performed by the position but is not intended to be all inclusive nor prevent other duties from being assigned when necessary.

1. Complies with DOT and OSHA health, safety and environmental requirements and follows safety philosophy and procedures developed by the Company including: applicable environmental, health and safety rules, procedures, and accepted safe work practices, the use of appropriate personal protective equipment and safety systems, and the reporting of workplace hazards and injury or illness arising from workplace activities; observes the workplace to identify conditions or behaviors that should be corrected and takes appropriate action.

2. Reviews vendor invoices for compliance with accounting rules and approval requirements.

3. Matches invoices with receiving reports or other supporting documents and processes for payment.

4. Prepares journal entries, as needed to assist with the monthly closing process.

5. Reviews invoices, account statements, reports, and other records for accuracy.

6. Prepares and maintains records of accounting/financial transactions, as needed.

7. Codes data for input into the accounting system (DocuPhase); inputs data for processing accounts payable transactions.

8. Reviews, balances, and interprets computer reports; makes corrections as needed.

9. Conducts research and provides answers to questions from employees, vendors, or shippers related to accounts payable, as requested.

10. Analyzes and reconciles general ledger accounts, as requested.

11. Reviews all Purchase Order (PO) invoices for accuracy and completes receiving and processing of all PO invoices.

12. Trains and mentors Accounts Payable Coordinators. Reviews, monthly, all open accounts payable expenses and determines applicable accruals.

14. Performs advanced analytical practices to ensure data is reported accurately and timely for Company financials.

REQUIREMENTS

Education and Experience

- A bachelor’s in accounting or business-related degree or equivalent in experience and a minimum of two years of experience in accounting and administrative support experience utilizing accounting, spreadsheet and word processing software is required.

Knowledge, Skills and Abilities

- Ability to actively engage in safe behavior and understand and follow the principles and methods related to pipeline and workplace safety as established by the Company.

- Knowledge of emergency and safety procedures, policies procedures, equipment operating parameters, and all applicable DOT, EPA, FERC, DHS, and OSHA requirements.

- Ability to utilize computer hardware and proficiency in the use of Microsoft Word, Excel, database software, and Great Plains Dynamics software to manage, record, and evaluate company information.

- Effective written communication skills to prepare meaningful reports, as needed.

- Effective verbal communication skills to exchange routine information relating to accounting transactions, purchase orders, invoices, expense report policy and/or the status of check preparation.

- Ability to organize work for timely completion.

- Knowledge of financial process documentation policies and procedures.

- Ability to anticipate problems and plan solutions.

- Ability to effectively work and cooperate with supervisors, co-workers, and vendors.

- Ability to follow corporate policies, direction of supervisors and department expectations.

- Ability to refrain from causing or contributing to the disruption of the workplace.

Education

Preferred

- Associates or better

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities

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