Scheduler / Project Controls Specialist 3

Description TITLE:

Project Controls Specialist 3

Department

Project Controls

Reports To

Director of Operations

Flsa

Exempt

Work Schedule

M-F 8:00am – 5:00pm

Travel Required

Up to 10%

LOCATION:

Lakewood, CO

Management

Yes

Eeo

Professionals

Job Family

Professionals

A Little About Us:

ZAP is a full-service engineering, design, and construction management firm servicing the oil & gas, heavy industrial, mining, and manufacturing sectors. From our Lakewood, Colorado office, we execute projects across North America spanning from California to Florida and Canada down to Mexico. Our projects range in size from simple engineering studies or maintenance repairs to full-scale design of large facilities. ZAP operates at a fast-pace while providing a team-centric approach to our work.

About Your Role

This is a hands-on, full-time position with day-to-day duties that include providing updates both internally and externally regarding project status, including but not limited to earned value, cost performance and schedule performance. This position also maintains project documents and records. The Project Controls Supervisor will also oversee project controls personnel to ensure the business goals of the company are met. This position coordinates with and supports Project Managers, project teams and interfaces with clients. The Project Control Supervisor is expected to bring new ideas and incorporate best practices while positively assimilating into and promoting the corporate culture.

Essential Duties And Major Responsibilities

- Interface with VPs, Directors, and Project Managers to assign projects and tasks to the Project Controls team.

- Manages recruiting, hiring, training, professional development, and mentoring for the Project Controls team.

- Implements and updates departmental standards and best practices.

- Coordinates with project teams and external parties to gather information needed to create and update project status reports, including financial information, earned value and project status.

- Handles earned value management and client communication, as well as maintains project cash flow.

- Manages quality assurance (QA) and quality control (QC) of project documents and drawings, document routing, as well as creating and issuing transmittals.

- Maintains project master drawing list and drawing folders, in addition to maintaining document sharing sites, creating with job books, and permitting support.

- Creates and updates project and proposal schedule, provides schedule analysis, and understands the workflow of engineering and construction activities, in addition to creating, updating and maintain schedule templates.

- Provides support of construction through submittal and request for information (RFI) routing, construction quantity takeoffs, earned value, and quantity tracking, as well as communicating between field and office.

- Coordinates meetings and records meeting minutes, then distributes minutes to internal and external project teams.

- Assist with other duties as assigned.

Work Hours

Company Hours

This position works 8:00 AM to 5:00 PM. Hours vary and are dependent on business needs.

40 Hour Work Week

Monday through Friday, Hours may vary with the workload.

Evenings/Weekends/OT

As needed to satisfy the requirements of the position.

Benefits

- Medical Insurance

- Dental insurance

- Vision Insurance

- 401(k)

- Accrued PTO

- Short-Term and Long-Term Disability

- Basic Life / AD&D

- Voluntary Life / AD&D

- Employee Assistance Program (EAP)

- Aflac

Qualifications

Education

- Bachelor’s Degree required. - 3+ years of supervisory experience required. - 5+ years of project controls experience preferred. - 5+ years of industry experience preferred.

Type Of Experience Needed To Be Successful

- Excellent written and verbal communication skills.

- Advanced problem-solving skills in order to manage complex situations and resolve to solutions anticipating needs now and into the future.

- Demonstrated ability of leadership skills with experience leading teams through strategic processes and align with peer group project needs and timelines.

- Proficiency in Microsoft Office Suite, including Word, Outlook, and Excel, as well as proficiency in scheduling software.

- Advanced awareness of workflow, and project tradeoffs to make decisions based on needs now and into the future.

Supervisory Expectations

- The position supervises or manages the work of at least two full-time employees or the equivalent. The position includes decisions or recommendations regarding personnel actions such as hiring, disciplinary action, overtime, changes in pay and terminations.

Independence of Action

- Results are defined; the incumbent sets own goals and determines how to accomplish results with few or no guidelines to follow, although precedents may exist, supervisor/manager/leader provides broad guidance and overall direction.

Physical Demands and Work Environment:

(The phrases "occasionally," "regularly," and "frequently" correspond to the following definitions: "occasionally" means up to 1/3 of working time, "regularly" means between 1/3 and 2/3 of working time, and "frequently" means 2/3 and more of working time.)

- The work environment is the typical office and construction environments. The employee must complete their work satisfactorily in an environment where there are significant distractions, including [staff, clients, and vendors walking through and conversing, telephones ringing, conversations carrying over, loud noises, and interruptions to answer questions from others.

- The physical demands described here represent those that an employee must meet to successfully perform the essential functions of this job. In many cases, reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee is regularly required to sit and use hands to finger, handle, or feel objects, tools, or controls. The employee frequently is required to talk or hear. The employee is occasionally required to stand, walk, reach with hands and arms, and stoop, kneel, crouch, or crawl.

- The employee must occasionally lift and/or move up to 25 pounds and should do so in a sound and safe manner. This job's specific vision abilities include close vision, color vision, peripheral vision, depth perception, and the ability to adjust focus.

Core Competencies

- Oral Communication and Written Communication - Speaks clearly and persuasively in positive or negative situations; listens and gets clarification; writes clearly and informatively; Edits work for spelling and grammar; Able to read and interpret written information. Ability to communicate with clients or customers.

- Quality - Demonstrates accuracy and thoroughness; looks for ways to improve and promote quality; applies feedback to improve performance; monitors own work to ensure quality.

- Dependability - Follows instructions, responds to management direction; takes responsibility for own actions; keeps commitments; commits to long hours of work when necessary to reach goals.; completes tasks on time or notifies appropriate person with an alternate plan.

- Attendance/Punctuality - Is consistently at work and on time; ensures work responsibilities are covered when absent; arrives at meetings and appointments on time.

- Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

- Detail Oriented – Consistently checks and rechecks work product for accuracy. Able to manage multiple tasks while accurately performing essential job functions. Prepares accurate and thorough reports, emails, and data as required by the position.

- Leadership - Exhibits confidence in self and others; inspires and motivates others to perform well; effectively influences actions and opinions of others; accepts feedback from others; gives appropriate recognition to others.

- Job Knowledge - Competent in required job skills and knowledge; exhibits ability to learn and apply new skills; keeps abreast of current developments; requires minimal supervision; displays understanding of how job relates to others; uses resources effectively.