Recruiter/ HR Assistant

SUMMIT Inspection Services Ltd. is seeking a highly organized, outgoing, and detailed driven candidate with superior communication skills to fill a part-time/full-time/contract hourly Recruiter/ Human Resources Assistant position at our rapidly growing Inspection Service’s Company. SUMMIT Inspection Services Ltd. The qualified candidate will have prior experience working in Recruitment, demonstrate a strong level of confidentiality and be proficient in Microsoft Office products including Microsoft Word, Microsoft Excel, Microsoft Outlook and Adobe Acrobat. The position will include the following:

Preferred Experience and Qualifications:

· Minimum of 2 years’ experience in a dedicated recruiting role or similar talent acquisition function

· Post-secondary certificate or diploma in Human Resources Management, Business Administration, or a related field

· Experience with employee agreements and contracts.

· Strong knowledge in Alberta Human Rights commission, Federal and Provincial legislation,

· Previous experience in the NDT, inspection, or oil & gas services industry is considered a strong asset

· Experience with candidate negotiations (compensation, terms, etc.) is an asset

Responsibilities:

Recruiting

· Manage the full-cycle recruitment process across a variety of roles, supporting hiring managers in attracting, selecting, and retaining top talent

· Build strong working relationships with department managers to understand hiring needs and role requirements

· Leverage HRM platforms and applicant tracking systems to manage recruitment workflows

· Define job levels, responsibilities, qualifications, and compensation ranges in collaboration with management

· Draft, update, and publish internal and external job postings

· Source qualified candidates through online platforms, networks, job boards, and community partnerships

· Screen resumes, conduct initial phone interviews, and evaluate candidates for alignment with role expectations

· Coordinate and schedule interviews between candidates and hiring managers

· Assess applicant qualifications through interviews, response analysis, reference checks, and credential verification

· Conduct background checks as required

· Assist in final candidate selection discussions and hiring decisions

· Prepare and issue offer letters and employment agreements

· Create onboarding packages and manage internal onboarding checklists

· Collect and verify all required documentation, including certifications, identification, and payroll information

· Ensure all professional and safety certifications are valid and current

· Organize and lead employee orientation and coordinate departmental training sessions

· Maintain accurate recruitment and employee records, including data on active candidates, new hires, and past employees

· Coordinate travel, accommodation, and logistics for candidates and new hires, as needed

· Liaise with IT and internal departments to ensure equipment and system access are in place prior to start dates

· Build a pipeline of qualified candidates by engaging with community organizations, post-secondary institutions, employment agencies, and industry networks

· Represent the company at recruitment events and make presentations on employment opportunities and company culture

· Enroll new hires in group benefits and other employee program

· Ability and willingness to travel when required

Human Resources Assistant

· Respond to internal and external HR-related inquiries with professionalism and confidentiality

· Support internal and external HR related inquires or requests,

· Organize and administer employee engagement surveys; compile and analyze results to support culture and retention initiatives

· Coordinate employee recognition programs to promote engagement and morale

· Track employee training completions and monitor certification renewal requirements

· Support internal communications (newsletters, staff updates, event reminders)

· Maintain accurate and up-to-date digital employee and independent contractor records

· Create and revise job descriptions and role requirements in collaboration with department leads

· Assist with offboarding procedures, including exit interviews and termination documentation

· Reconcile monthly group benefits and ensure accuracy in enrollments and deductions

· Update HR databases to reflect changes in employment status, including new hires, leaves of absence, vacation usage, and terminations

Skills:

· Superior verbal and written communication skills

· Superior attention to detail and accuracy

· Strong interpersonal skills with professional phone and in-person etiquette,

· Proficient in Microsoft Office Suite and other relevant HR and recruitment software

· Excellent grammar, spelling, and written documentation abilities

· Ability to manage multiple priorities effectively in high-paced environments

· Strong reading comprehension and information processing skills

· Highly organized, with effective prioritization, planning, and time management skills

· Excellent analytical and problem-solving skills

· Quick to adapt to changing priorities, systems, or work environments

· Self-motivated with the ability to take initiative and work independently

Proven ability to collaborate effectively within a team setting. The successful candidate will be a team player who is self-motivated looking for a long-term career with growth opportunities. We would like to thank all applicants who respond to this position opening and will be contacting the potentially suitable candidates.

Job Types: Full-time, Part-time, Fixed term contract

Pay: $20.00-$30.00 per hour

Language:

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English (preferred)

Work Location: In person