Keller Fire & Safety, Inc.

Purchasing Coordinator

Kansas City, KS

Full-time

$41,600-$52,000

About This Job

Job Summary:

The Purchasing Coordinator is responsible for coordinating the procurement of materials, supplies, and services to support company operations. This role ensures that purchasing activities are timely, cost-effective, and aligned with company policies and quality standards. The ideal candidate will be detail-oriented, organized, and able to build strong relationships with vendors and internal departments.

Primary Responsibilities:

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Convert approved requisitions into active purchase orders in Sage Timberline (Sage 300 Construction and Real Estate.)

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Order equipment, tools, and materials based on requisition details and project needs.

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Enter and maintain all purchasing and documentation information in the Sage Paperless Construction system.

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Track and follow up on orders to ensure timely delivery; resolve delays, shortages, or quality issues with vendors.

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Coordinate with field technicians, project managers, and warehouse personnel to ensure purchasing needs are met.

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Work with vendors to obtain competitive pricing, quotes, and lead times.

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Maintain current and accurate pricing in purchasing, service, and sales programs.

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Maintain accurate and organized records of all purchase orders, receipts, and vendor communications.

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Monitor inventory levels and reorder supplies as needed to prevent shortages.

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Collaborate with the accounting department to reconcile invoices, address discrepancies, and support timely vendor payments.

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Assist in the evaluation and onboarding of new suppliers.

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Ensure compliance with company purchasing policies and budget guidelines.

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Job Qualifications:

Required:

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High school diploma or equivalent required; associate’s or bachelor’s degree in business or a related field preferred.

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1+ years of purchasing, procurement, or accounting experience, preferably in construction, service, or technical industries.

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Strong organizational and data entry skills with high attention to detail.

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Excellent communication and vendor relationship management skills.

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Ability to work independently and manage multiple priorities in a fast-paced environment.

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Proficient in Microsoft Office, particularly Excel and Outlook.

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Must be able to work in an office setting and enter the warehouse as needed to check inventory, which may involve tolerating high and low temperatures and occasionally lifting or moving boxes or materials weighing 25–40 lbs.

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Ability to pass a pre-employment drug test and background check.

Preferred:

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Proficiency in Sage Timberline (Sage 300) and Sage Paperless Construction systems, or similar ERP platforms.

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Familiarity with compliance requirements related to equipment purchasing and job costing.

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Working knowledge of job cost tracking within Sage Timberline.

Job Type: Full-time

Pay: $20.21 - $25.00 per hour

Benefits:

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401(k)

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401(k) matching

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Dental insurance

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Employee assistance program

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Flexible spending account

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Health insurance

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Life insurance

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Paid time off

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Referral program

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Tuition reimbursement

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Vision insurance

Schedule:

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Day shift

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Monday to Friday

Ability to Commute:

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Kansas City, KS 66105 (Required)

Work Location: In person

Similar Jobs

Purchasing Coordinator

About This Job

Job Summary:

Primary Responsibilities:

*

*

*

Job Qualifications:

Required:

Preferred:

Job Type: Full-time

Pay: $20.21 - $25.00 per hour

Benefits:

Schedule:

Ability to Commute:

Work Location: In person

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