Purchasing Clerk

SUMMARY

This position requires the coordination of activities involved with procuring goods and services such as raw material, equipment, tools, parts, and supplies. We are looking for an organized, detail-oriented individual with 1-2 years of related experience in a dynamic, fast-paced environment. Must be extremely resourceful and have the ability to multi-task and prioritize projects. Manages the finished goods and raw material inventory control activities. The ability to work autonomously, take initiative, and follow through is crucial. This role will also provide administrative support to the purchasing department.

ESSENTIAL DUTIES AND RESPONSIBILITIES

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

- Creates purchase orders from requisitions.

- Confers with vendors to obtain product or service information such as price, availability, and delivery schedule.

- Obtain price quotes from multiple suppliers.

- Runs reports to help determine needs.

- Prepares and purchase orders or quotes and invoicing for the plant.

- Issues purchase orders to suppliers and confirms delivery date, quantity ordered, and price is correct.

- Maintains procurement records such as items or services purchased, costs, delivery, product quality or performance, contact lists, and inventories.

- Processes receipts and invoices for payment.

- Submit and reconcile expense reports.

- Expedites delivery of goods to users.

- Coordinate the receipt of all raw material inventories.

- Review all inter-warehouse transfer of steel inventory.

- Direct all steel slitting activities, including outside slitting processing.

- Oversee steel production activities.

- Control all steel sample activities.

- Coordinate coil, material planning and finished goods housekeeping activities.

- Assist in part master management of all manufactured and purchases products.

- Coordinate finished goods material planning activities.

- Direct the posting of finished good products inventory activities in daily physical inventory random counts.

- Attendance and punctuality to scheduled meetings.

- Organize and schedule appointments, book travel arrangements.

- Assist in the preparation of regularly scheduled reports.

- Other projects may be assigned as needed.

EDUCATION AND/OR EXPERIENCE

A Bachelor’s degree (B.A.) from an accredited four-year college or university in Business or a related field is preferred.

SKILLS

Language: Ability to communicate effectively verbally and in writing. Ability to interact with employees, customers, auditors, vendors, and executives in a professional manner.

Computer: Proficient in knowledge of applicable ERP accounts payable/general ledger accounting systems. Intermediate/Expert knowledge in Microsoft Office including Word & Excel.

Reasoning:Ability to perform advanced mathematical computations and reporting. Ability to work independently and lead a team in a fast-paced and high-volume environment with emphasis on accuracy and timeliness.

Other: Attention to detail, organizational and mentoring skills are necessary. Must demonstrate ability to work cooperatively and collaboratively to lead the accounting team. Must be deadline conscientious and able to prioritize to ensure timely processing.

PHYSICAL DEMANDS

While performing the duties of this job, the employee is regularly required to sit, talk, and hear. The employee frequently is required to walk; use hands to finger, type, handle, or feel; and reach with hands and arms. The employee is occasionally required to stand, climb or balance; and stoop, kneel, or crouch. The employee must occasionally lift and/or move up to 25 pounds. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

WORK ENVIRONMENT

This job operates in a professional office environment. This role routinely uses standard office equipment such as computers, phones, photocopiers, filing cabinets and fax machines. The noise level in the work environment is usually low to moderate. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.