Project Coordinator/Estimator

Company Overview

multiVIEW Locates Inc. is a Canadian-owned professional Engineering and Geophysics firm specializing in utility data collection, mapping, and management services for infrastructure projects across Ontario and Western Quebec since 1989. We are committed to partnering with our customers to mitigate risk and reduce costs in their infrastructure projects. Summary

The Operations & Estimating Coordinator plays role in supporting multiVIEW’s Field Engineering and Geophysics projects. This individual is detail-oriented and a critical thinker, responsible for coordinating project activities across multiple stakeholders under tight timelines, while maintaining a strong focus on customer service. Additionally, they engage directly with clients to understand their needs, prepare cost estimates and proposals, interpret RFPs/RFQs, and guide them through the procurement process.

Project Coordinator Responsibilities:

- Maintain the master work schedule, including the assignment of people and equipment to projects.

- Working closely with the Project Engineer, assume responsibility for accurate, timely and relevant project reporting to stakeholders.

- Manage emergency requests, on-call board, communication processes and technician hours.

- Prepare and distribute Technicians’ daily schedules.  Create schedules that result in optimal utilization of technician, equipment and fleet resources.

- Track and record fleet maintenance scheduling and fleet availability.

- Deal with scheduling issues and conflicts as they arise internally and with clients.

- Coordinate records and utility locates for customers and projects.

- Process sales orders into the system.

- Compile work packages defined by the Project Managers and others to provide tasking instructions for the operations team.

- Collect and enter sub-surface data into a database.

- Check field staff timesheets against work instructions and time standards and enter into the system.

- Manage permitting process.

- General office administrative tasks.

- Other duties as assigned.

Estimator Responsibilities:

- Responsible for the “quote to order” process, generate quotes, provide timely follow-up, handle direct sales inquiries

- Efficiently and timely processing of quotes and sales order requests received via any communication means, including RFQs, RFPs and RFIs.

- Review engineering drawings and plans and RFPs to understand customer’s scope and needs.

- Work with internal stakeholders and clients to define and assess needs and recommend the appropriate service, including making site visits as required.

- Prepare quotations and proposals using standard templates and judgement.

- Attends client project meetings as required

- Develop relationships with repeat customers, and promotes sales.

- Review contract agreements.

- Other duties as assigned.

Skills & Qualifications

- Licensed to practice engineering in Ontario, P.Eng an asset.

- College diploma or equivalent experience.

- Practical understanding of the analysis of engineering drawings and tenders/RFP’s.

- Must have a valid driver’s license.

- 3-5 years’ experience in business development, estimating and contract negotiation.

- 2 years’ experience as a dispatcher or operations lead preferred.

- Estimating designation an asset.

- Strong computing skills.

- Travel to client locations as required.

- Experience in Utility Locating or Construction an asset.

- Strong customer service skills.

- Well organized and calm under pressure.

- Organized and systematic with good attention to detail.

- Self-motivated, adaptable and good in teams.

- Excellent presentation and communications skills.

- The ability to build business relationships, with clients and across the business.

- Discrete and able to maintain confidentiality.

- Experience in Civil Infrastructure construction environments an asset.

If you're ready to make a significant impact on infrastructure projects while advancing your career with us at multiVIEW, we invite you to apply today!

Job Type: Full-time

Benefits:

- Dental care

- Extended health care

- On-site parking

- Paid time off

- RRSP match

Work Location: In person