Procurement Manager, EBOS

About BayWa r.e.

BayWa r.e. Solar Systems LLC (BayWa r.e.) is dedicated to supporting local, independent installers - the foundation of a robust and healthy solar industry. We offer best-in-class products coupled with unrivaled customer support and a growing suite of services aimed at helping installation companies run more efficiently.

For our employees, the tangible value in our company comes from the growth opportunities available to those with initiative and curiosity. We believe that the work is the boss: figure out what needs to get done and then it’s all hands-on deck.

We are a company that believes culture is our backbone. Want to get to know us better? Check out our e-magazine, Solar Review.

COMPENSATION AND BENEFITS:

We strive to offer progressive benefits to our employees. We believe that our employees and our culture are the foundation of the work that we do.

- The total compensation range $60k-$70k per year. Actual compensation on this range varies based on a variety of non-discriminatory factors, including location, job level, prior experience, and skill set.

- 401k with up to 5% Employer match

- Health Premium covered at 100% for individuals (for select plans)

- Dental, Vision, Accident, Critical Illness, Group & Voluntary Life Insurance and AD&D

- Unlimited PTO

- 100% Paid family leave up to 12 weeks

JOB PURPOSE

The Procurement Manager for Electrical Balance of Systems (EBOS) is responsible for setting up, planning, executing, and maintaining vendor-specific purchasing plans that align with company revenue and profitability goals and market strategy for this vital product category. This role involves coordinating internal teams and our vendor partners to ensure timely supply of required EBOS products by leveraging expertise in commodity purchasing, deep product category knowledge, and skillful vendor relationship management.

This position reports to the Director of Procurement

KEY ACCOUNTABILITIES:

- Supply Planning (30%): Setup new processes that are aligned with this category, ensure we are fully utilizing the capacity of the system and we can execute with a high level of accuracy and efficiency as well as develop and execute item-specific supply plans using demand inputs to keep all locations fully stocked. Reconcile supply plans with historical trends, forecasted changes, current inventory levels, product life-cycle events, and budgets. Achieve and maintain days inventory on hand, forward days of supply, and excess and aging targets

- Procurement Lifecycle Management (30%): Oversee the entire procurement lifecycle from planning and purchase order placement to delivery coordination and final receipt for both stocking purchase orders and direct-to-customers shipments. Maintain up-to-date system information on purchase orders and provide regular updates on inventory purchases, product availability, and supply constraints.

- Vendor Relationship Management (30%): Serve as the primary interface with vendors for purchase planning, order management, delivery coordination, and issue resolution. Cultivate productive relationships with vendors, understand their product offerings, lead times, order quantities, and contractual terms. Demonstrate expertise in each vendor’s product offerings and the product category in general. Secure preferential pricing and escalate issues to improve inventory health and reduce costs.

- Collaboration and Coordination (10%): Work with Sales, Branch Management, Warehousing and Logistics, Product Strategy, and Business Operations Teams to maintain inventory health, adhere to procurement processes, and resolve discrepancies. Create and deploy processes and trainings specific to electrical balance of systems product category. Contribute to vendor performance reviews and support collaborative initiatives like new vendor onboarding, item lifecycle transitions, and warehouse management.

PRIMARY DUTIES & RESPONSIBILITIES

- Supply Planning (30%)

- Setup processes that are aligned with the way we should be operating with this category (Min/Max, native NS functionalities)

- Ensure we have systems and processes setup to execute high volume orders with accuracy and efficiency (constant search for improvement and automation/efficiency)

- Integrate demand plans from Sales and Branch Management Teams into vendor-specific purchasing plans for each EBOS item at every stocking location.

- Reconcile purchasing plans with product strategy, vendor fulfillment timelines, and product availability.

- Place purchase orders with each vendor specifying location, item, quantity, price, and fulfillment timelines.

- Monitor current inventory and open purchase orders to ensure that sales targets, and revenue goals are fully supported by appropriate inventory levels.

- Procurement Lifecycle Management (30%)

- Ensure execution of purchasing plans by reviewing, confirming, and getting regular updates from vendors regarding status of allocated production capacities and open orders.

- Maintain accurate purchase order data for pricing, timelines, and delivery expectations in internal systems in compliance with the Procurement Team’s policies, procedures, and processes.

- Coordinate spot-buy opportunities with Sales, Product Strategy, and Branch Management teams.

- Vendor Relationship Management (30%)

- Lead regular coordinating meetings with each vendor to review open orders, changes in product availability, updates to expected fulfillment timelines, and review open escalations and issues.

- Secure vendor production allocation that match required demand and go-to-market strategy.

- Ensure smooth onboarding of new vendors and items through accurate initial supply plans and build strong relationships within the vendors’ organization.

- Refine expertise with each vendor’s line card, their role in BayWa’s market strategy, and the wider electrical balance of system product category.

- Participate in monthly and quarterly vendor business reviews by providing vendor performance data.

- Functional Collaboration (10%)

- Collaborate on demand creation, including:

- Maintaining inventory health through modification of supply plan.

- Rebalancing existing inventory through transfer of items to align location-specific inventory levels.

- Aligning customer demand signals with inventory and supply plans.

- Collaborate to improve, standardize, and enhance procurement related processes, policies, and processes, data systems, and workflows.

- Serve as a resource for vendor, product category, item, and procurement expertise to BayWa colleagues.

- Keep internal teams informed on vendor and product developments including product roadmaps, availability, pricing, lead times, logistics, constraints, etc.

Other projects as assigned.

REQUIRED SKILLS AND ABILITIES:

- Highly organized and self-directed.

- Able to build relationships at all levels of the organization.

- Exceptional interpersonal, oral, presentation and written communication skills.

- Excellent project management skills.

- Exceptional multi-tasking, planning, and attention to detail.

- Ability to work in a fast-paced and dynamic professional environment.

- Strong problem-solving and decision-making skills.

- Demonstrated strong performance in analytical, innovative, and critical thinking, strategy, and collaboration.

- Ability to setup processes and leverage systems and resources.

- Solar experience preferred.

EDUCATION and/or EXPERIENCE REQUIREMENTS:

- Minimum 5 years of experience in Procurement related responsibilities, inventory management, and ERP systems.

- Minimum 3 years of experience in Electrical Balance of Systems.

- Experience with product data, data management, databases, and related technology.

- Proficient with NetSuite, Microsoft Office Suite, and related software.

PHYSICAL REQUIREMENTS:

While performing the duties of this job there will be:

- Regularly required to sit, talk, use repetitive motion, type, and hear.

- Frequently required to stand, walk, use hands and fingers to handle and feel, and reach with hands and arms.

- Prolonged periods of sitting at a desk and working on a computer.

- Occasionally required to bend, kneel, crouch, climb stairs, and reach overhead.

SUPERVISORY REQUIREMENTS:

- None

TRAVEL REQUIREMENTS:

- Willing to travel between 5% to 10% of time.

ADA Disclaimer: In developing this job description care was taken to include all competencies needed to successfully perform in this position. However, for Americans with Disabilities Act (ADA) purposes, the essential functions of the job may or may not have been described for purposes of ADA reasonable accommodation. All reasonable accommodation requests will be reviewed and evaluated on a case-by-case basis.