Preservation and Calibration Administrator

Summary

The Preservation & Calibration Administrator will perform a variety of administrative tasks to directly support the company’s preservation and calibration department. Tasks include but are not limited to the preparation of purchase orders for shipments and shipping materials. The Preservation and Calibration Administrator is responsible for coordinating and maintaining records of equipment preservation and calibration activities to ensure compliance with company standards and regulatory requirements. This position also involves working closely with multiple external vendors to manage tool repairs and calibration services. The preservation and calibration administrator must be willing and able to work in a fast-paced general office environment; many tasks have high degrees of time sensitivity. Ability to multitask, attention to detail and strong organizational skills are a must. Individual will be required to track and manage multiple records and work orders simultaneously which are either upcoming, current,

Principle Responsibilities and Duties

- Prepare purchase orders for shipments and utilizing SAP.

- Maintain records and logs for equipment under preservation and calibration.

- Schedule and track maintenance for preservation and calibration.

- Maintain records of equipment requiring calibration and preservation along with their due dates.

- Schedule and coordinate internal or external calibration services.

- Preparation and filing of calibration certificates, ensuring accuracy and traceability.

- Maintenance of vendor contact list and supporting documentation.

- Update and maintain equipment history in SAP.

Qualifications

- Previous experience as an administrative assistant.

- Competent knowledge of Microsoft Office Word, Excel and Outlook required.

- Knowledge in SAP, preferably generating Purchase Orders in Material Management (ME21) preferred.

- Good customer service skills; displays a professional can-do attitude.

- Ability to communicate effectively, both orally and in writing.

- Excellent organizational skills; ability to multitask, detail oriented.

- Able to operate office equipment: printers, faxes, binding, and laminating machines.

- Skilled in following safety practices/policies, recognizing hazards.

Physical Requirements

Physical Demands:

While performing the duties of this job, the employee is regularly required to sit, stand, walk, and talk or hear. The employee frequently is required to use hands to finger, handle, or feel; reach with hands and arms; and stoop, bend, kneel, or crouch. The employee is occasionally required to use stairs or elevators. The employee must regularly lift and/or move more than 25 pounds.

Work Environment:

While performing the duties of this job, the employee may be exposed to outside weather conditions (wet and/or humid) and moving mechanical parts. The employee may be exposed to fumes or airborne particles if in the shop, warehouse, or yard. The noise level in the shop, warehouse, or yard work environment is sometimes loud.

About Us:

Transforming Energy for a Sustainable Future. Enerflex is a premier integrated global provider of energy infrastructure solutions, covering gas processing, compression, power generation, refrigeration, cryogenic, energy transition, and water solutions. We proudly employ more than 5,000 highly skilled employees across over 25 countries worldwide.

Enerflex places its core Values of Integrity, Commitment, Creativity, and Success into action across all aspects of the business. Our innovation, strong commitment to safety, and superior service to our customers positions us as the optimal partner to meet the needs of the dynamic energy industry.

We foster a culture of ensuring our employees have the tools to do their jobs right, but to also thrive in their roles. We pride ourselves in our competitive wages, extensive rewards programs, celebration of successes of individuals and teams, and are committed to ensuring Enerflex remains a safe and inclusive space for all.

What Enerflex Offers You:

Full time employees enjoy the following benefits:

- Generous healthcare, dental and vision plan

- 401(k) employer matching

- Generous paid time off program

- Employee Equity Plan

- Tuition reimbursement

- Fun office environment

Enerflex is an Equal Opportunity Employer

Enerflex grants equal employment opportunity to all qualified persons without regard to race, color, sex, age, national origin, religion, genetic information, mental or physical disability, or any other characteristic protected by applicable federal, state, or local law. Equal employment opportunities are provided in recruitment, hiring, promotions, wages, benefits, and other terms, conditions, and privileges of employment.

Disclaimer

The above statements are intended to describe the general nature and level of work being performed by people assigned to this job. They are not intended to be an exhaustive list of all responsibilities, tasks, duties, knowledge, skills, and abilities required.