Plant Office Administrator

Build Your Career. Build America’s Future.

Vulcan Materials Company is the nation’s largest producer of construction aggregates and a major producer of aggregates-based construction materials including asphalt and ready-mixed concrete. When you join Vulcan, it’s more than starting an exciting career – you get to make a difference for millions of people every day across the country.

When you join Vulcan, you join a dynamic culture in which career development is encouraged, excellence is rewarded and diversity is valued. No matter the role or the location across the country, every member of the Vulcan team lives through the Vulcan Way: doing the right thing, the right way, at the right time.

What You’ll Do:

Coordinate Customer Orders. Responsible for weighing customer trucks, providing timely and accurate tickets to customers, and ensuring the smooth traffic flow across the scales. Assist in the coordination of truck dispatch orders to ensure maximum efficiency. Ensure that tickets are verified for numbers, dated and time accuracy and ensure that customer trucks leave the yard properly loaded.

Perform Daily Plant Duties. Perform various daily administrative plant duties as the plant manager requires (e.g., purchase orders, payables, time cards, fuel usage and receipts, bank deposits, tracking costs, and running local reports for the plant manager).

Prepare Monthly Financial Information. Prepare month-end closing information for Accounting based on the current closing schedule. Prepare detailed analyses of monthly margin and cost statements as requested by location management. Reconcile time cards for all plant personnel, ensuring correct hours are reported and paid.

Serve as Plant Contact. Receive guests and answer phones, directing questions or problems to the appropriate individual. When necessary, serve as backup for some scale clerk duties.

General Office Management. Maintain correct inventory levels for all plant and office materials, ordering new materials when appropriate. Prepare correspondence, reports, manuals, and forms. Work with the region's Human Resources department to handle personnel requests and problems. Work with the region's Safety department to handle safety and environmental issues.

Additional Responsibilities. Other duties as assigned.

Skills You’ll Need:

Experience. Experience in bookkeeping, accounting, or related experience is preferred.

Knowledge of Accounting Principles. Must possess a fundamental understanding of accounting principles and knowledge of standard office practices, procedures, and use of office equipment.

Technology Skills. Must be able to use computers, cell phones, and other electronic devices. Must have appropriate typing skills and a thorough understanding of Microsoft Word and Excel.

Interpersonal Skills. Must have outstanding communication skills and can interact well with people at all levels of the organization.

Integrity. Must act with integrity and honesty in business transactions, promote company policies, and hold oneself and other employees accountable.

What You’ll Like About Us:

Great Company Culture. Our people share a competitive drive for excellence in an environment of trust, teamwork, open-mindedness and communication.

Safe. Industry leader in health and safety standards. We are committed to creating a safe work environment and protecting all employees and customers.

Meaningful Work. What sets us apart is the work we do impacts daily lives – and every employee contributes.Our aggregates produced are used to build roads, schools, hospitals, airports, and housing throughout the United States.

Health Benefits. Medical, Prescription Drug, Dental, Vision, FSA, HSA, supplemental medical benefits, Life and AD&D insurance, Disability insurance & Wellness benefits.You will have 30 days to select and enroll in your health plan with coverage retroactively available to your first day of employment.Medical, Dental, Vision programs, plus much more.

Rest and Relaxation. Paid vacation, personal floating days, and paid holidays.

Prepare for the Future. 401(k) with company match and contribution.

Training and Development. We see our development programs and helping our employees meet their goals as a key part of our business.

Compensation: This is a salaried position. The base salary range for this role is between $45,000 to $55,000 annually. When determining a candidate’s compensation, we consider a number of factors, including skillset, experience, job scope, and current market data.

Vulcan Materials Company is committed to employing a diverse workforce. You will receive consideration without regard to race, color, religion, sex, national origin, age, sexual orientation, gender identity, gender expression, veteran status, or disability. You also have the right to be free from discrimination for medical needs arising from pregnancy, childbirth, or related medical conditions.

Job Administrative Support

Primary Location Illinois-Lake Bluff

Organization GM - IL

Schedule Full-time

Job Posting May 19, 2025, 9:52:48 AM