Reference
EPR008642
Posting Reference
Location
Ashland, VA, USA
Type
Full Time
Job Category
General Admin
Apply for this Job
EthosEnergy is currently seeking a Plant/Office Administrator for our facility in Ashland, VA. Who will be reporting to the Plant Facility Manager, the Office Manager is responsible for the plant business functions, procurement, contract administration, human resources, accounting, Information Technology, short and long-range forecasts, budgeting and variance analysis, and Sarbanes-Oxley compliance. The Office Manager works closely with the Facility Manager, staff and the corporate office to ensure the overall success of plant operations and activities. The successful candidate will provide leadership and direction to plant in areas such as safety, planning, cost and efficiency.
Job Responsibilities
•The Office Manager will be a key point of contact for the leadership team based in the HQ office and will work with them daily to ensure they continue to receive high levels of support from the Executive Assistants and that their expectations regarding business travel and events management are being met.
•Manage company meeting calendar and catering for company meetings and calls as well as other in-office meals.
•Maintain office services by organizing office operations and procedures.
•Manage procurement of all office supplies of stationery, supplies, equipment and furniture.
•Work with building management to resolve any onsite issues
•Assist Executive Assistants with management of administrative tasks inclusive of coordinating meetings
•Maintain organization of common areas – specifically kitchen and break rooms.
•Manage incoming mail, packages and shipping.
•Plan and execute internal events
•Ad-hoc and project work as expected in a growing dynamic company
•Assist HR with orient of new employees and assist them in settling in
•Front desk reception duties when necessary
Required Skills / Knowledge
•Strong IT skills, particularly the Microsoft Office suite is essential.
•Strong oral and written communication skills are essential.
•Strong attention to detail is essential.
•Capable of adapting personal style and tone at all levels within the Company is essential.
•Exceptional planning and organisational skills are essential.
•High levels of self-awareness and personal integrity are essential.
•The ability to prioritise workload along with top organisation skills and multi-tasking skills, and a meticulous attention to detail
•Excellent written English skills
Experience
•Experience of managing executive assistant activity within a corporate company is essential.
•Proven experience of managing executive support teams and motivating them towards shared goals relating to optimal professionalism and customer service standards.
•Experience of partnering with and presenting to senior management/directors is essential
•Power plant experience desired.
Education Requirements
•High School Diploma Associate Degree
Physical Requirements
•Must to be able to lift 10 - 15 lbs
What We Offer
•Supportive company culture that values its employees
•Comprehensive Medical, Dental, Vision & 401 K Plan
•Paid Parental Leave, Time Off & Holidays
•Extra money in your paycheck - Employee Referral Bonus
EthosEnergy is an Equal Opportunity Employer. Employment decisions are made without regard to race, color, religion, disability, genetic information, pregnancy, citizenship, marital status, sex/gender, sexual preference/ orientation, gender identity, age, veteran status, national origin, or any other status protected by law or regulation.