Office Secretary - Part Time

Civil Science is seeking a highly organized and friendly Office Secretary to join our team on a part-time basis. The ideal candidate will provide essential administrative and clerical support to ensure the efficient operation of our office in Lehi. This role is perfect for someone who enjoys a variety of office responsibilities and values a welcoming and professional environment.

Responsibilities:

•

Administrative Support

+ Answer and direct phone calls through the reception queue. + Provide general administrative and clerical support as needed.

+ Sort and distribute incoming mail and packages. + Prepare and send outgoing mail, including packages and documents. + Maintain adequate shipping and postage supplies.

+ Keep the office environment clean and organized. + Monitor office supply levels and reorder when necessary. + Ensure proper functioning of office equipment (e.g., printers, copiers).

+ Greet and assist clients, visitors, and employees. + Maintain a professional and welcoming reception area. + Manage conference room bookings and prepare rooms for meetings.

+ Liaise with vendors for office repairs, cleaning, and supply deliveries. + Ensure compliance with health and safety standards in the office.

+ Order and maintain a consistent stock of office snacks and beverages.

+ Track and manage vehicle pool schedules and usage. + Send monthly mileage logs to Accounts Payable.

+ Coordinate with the Fleet Manager (Christina) to manage maintenance and registration of office vehicles.

Qualifications:

Why Join Civil Science?

About Civil Science

Civil Science isn't just another engineering firm—we're a 100% employee-owned company with over 40 years of expertise and a bold vision for the future. Our team of talented engineers, surveyors, planners, and technicians partners with clients across the public and private sectors to deliver innovative and impactful solutions.

At Civil Science, we believe in investing in our people. As an employee-owner, you'll enjoy unmatched opportunities for leadership, mentorship, and career growth, all within a culture that values collaboration, excellence, and entrepreneurial spirit. If you're ready to join a firm that's shaping the future of civil engineering, we'd love to have you on our team!

Candidates must have a valid driver's license and be able to pass both a criminal background check and driving record review.

Civil Science evaluates and determines on a case-by-case basis whether it is willing to sponsor an individual to receive a temporary or permanent work visa (e.g., E-3, H-1B, H-1B1, or TN visa status).

Civil Science provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, protected veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state, or local laws. This policy applies to all terms and conditions of employment, including recruiting, hiring, placement, promotion, termination, layoff, recall, transfer, leaves of absence, compensation, and training.