Overview
The Executive Assistant to the President & Office Manager is a dual-function role responsible for providing high-level administrative support to the President while ensuring the smooth operation of daily office functions. This position requires exceptional organizational skills, discretion, multitasking abilities, and a proactive attitude.
Key Responsibilities: Executive Assistant Duties:
•Provide direct administrative support to the President including calendar management, travel arrangements, correspondence, and meeting coordination.
•Prepare agendas, presentations, reports, and other documents for internal and external meetings.
•Screen calls, emails, and other communications; prioritize and respond as appropriate.
•Coordinate and follow up on action items and projects on behalf of the President.
•Maintain strict confidentiality on sensitive matters and handle information with discretion.
Office Management Duties:
•Oversee day-to-day office operations to ensure efficiency and productivity.
•Manage office supplies, equipment, and vendor relationships.
•Coordinate office maintenance and liaise with building management as needed.
•Support HR functions such as onboarding, office policies, and employee communications.
•Supervise administrative staff or contractors, if applicable.
Qualifications:
•Associate's degree or equivalent experience required.
•3+ years of experience in executive support and/or office management.
•Strong proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and other productivity tools.
•Excellent communication (written and verbal) and interpersonal skills.
•Strong attention to detail, with ability to prioritize tasks and manage multiple deadlines.
•Ability to work independently and maintain professionalism under pressure.
•Experience supporting executives is preferred.
If you are an organized individual with a passion for supporting others in an office setting, we encourage you to apply for this exciting opportunity!
Job Type: Full-time
Pay: $12.00 - $20.00 per hour
Expected hours: 40 – 50 per week
Benefits:
Schedule:
Ability to Commute:
•Morris, OK 74445 (Preferred)
Ability to Relocate:
•Morris, OK 74445: Relocate before starting work (Preferred)
Work Location: In person