E.P. Breaux Utility Services LLC

Office Clerk

Broussard, LA

Full-time

$35,360-$41,600

About This Job

We are seeking a detail-oriented and organized Office Clerk to join our team. The Office Clerk will provide support to the Accounts Payable department with data entry, electronic filing, credit card receipts processing, W-9s, Certificates of Insurance (COIs), and other clerical tasks. Additionally, this role will assist the Safety Director with new hire onboarding, scheduling safety training sessions, and maintaining safety-related records. The ideal candidate will be reliable, proactive, and able to handle multiple tasks efficiently in a fast-paced environment.

Key Responsibilities:

Accounts Payable Support:

•

Perform accurate and timely data entry for invoices, purchase orders, and other financial documents.

•

Process accounts payable invoices, ensuring accuracy and proper coding to the correct accounts and cost centers.

•

Match purchase orders, receiving documents, and invoices to verify accuracy before processing payments.

•

Reconcile vendor statements and resolve discrepancies in a timely manner.

•

Manage electronic filing of AP documents, including invoices, receipts, W-9s, and COIs.

•

Assist in month-end closing processes, including accruals and reconciliations.

•

Track and process credit card receipts and reconcile them with statements.

•

Assist in preparing reports and maintaining accurate records of all accounts payable transactions.

•

Assist with verifying vendor information and maintaining updated vendor files.

•

Perform general clerical duties, including filing, scanning, and organizing financial documents.

•

Support the AP team with other clerical duties as needed.

Safety Department Administrative Support:

•

Assist with the safety part of new hire onboarding, including collecting and filing required safety documentation.

•

Schedule and track safety training sessions for new and current employees.

•

Maintain accurate and up-to-date safety training records and certifications.

•

Coordinate and schedule safety training sessions, meetings, and inspections.

•

Prepare and distribute safety communications and reminders as directed by the Safety Director.

•

Maintain accurate and up-to-date records of safety inspections, audits, incident reports, and training completion.

•

Act as a liaison between the Safety Department and other departments, ensuring smooth communication and coordination.

•

Monitor and maintain inventory of safety supplies, including personal protective equipment (PPE), first aid kits, and other safety related materials.

•

Place orders and ensure timely restocking of essential safety supplies.

•

Help prepare for safety audits and inspections by ensuring all necessary documentation is complete and organized.

•

Organize and manage safety files, ensuring easy retrieval and confidentiality of sensitive information.

•

Assist in preparing safety reports, presentations, and other documentation.

General Office Duties:

•

Answer phones, direct calls, and respond to inquiries in a professional manner.

•

Assist with mail distribution, office supply orders, and other administrative tasks as needed.

•

Ensure compliance with company policies and procedures.

Qualifications:

•

High school diploma or equivalent; additional education or training in office administration or related field is a plus.

•

Proven experience as an office clerk, administrative assistant, or in a similar role.

•

Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with accounting software.

•

Strong organizational skills with attention to detail and accuracy.

•

Excellent verbal and written communication skills.

•

Ability to work independently and as part of a team.

•

Knowledge of safety procedures and compliance is preferred but not required.

Working Conditions:

•

Full-time position with standard office hours.

•

Ability to work in a fast-paced environment with multiple priorities.

•

May require occasional lifting of light office supplies or materials.

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

•

401(k)

•

401(k) matching

•

Dental insurance

•

Employee assistance program

•

Health insurance

•

Health savings account

•

Life insurance

•

Paid time off

•

Vision insurance

Schedule:

•

10 hour shift

•

8 hour shift

•

Day shift

•

Monday to Friday

•

Night shift

•

No weekends

Office Clerk

About This Job

Key Responsibilities:

Accounts Payable Support:

Safety Department Administrative Support:

General Office Duties:

Qualifications:

Working Conditions:

Job Type: Full-time

Pay: $17.00 - $20.00 per hour

Benefits:

Schedule:

Work Location: In person

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