Office Administrator (Construction)

Job Overview

We are seeking an experienced Office Manager to join our team. The ideal candidate will be organized, detail-oriented, and possess excellent communication skills. As the Office Manager, you will play a crucial role in ensuring the smooth operation of our office.

Responsibilities:

- Process and record payments for subcontractors and vendors, maintaining accurate financial records and preparing routine accounting reports

- File and maintain project specific documents, such as TRs, Permits, Controlled Inspections, Minute Meetings, Punch lists, Lien Wavers, etc.

- Administer and file subcontractor onboarding documents, ensuring compliance with city agency requirements, MWBE implementation plans, Insurance requirements, etc.

- Update and Submit project schedules to stakeholders, keeping them informed of progress and upcoming deadlines

- Update, maintain, and distribute excel documents (G702 & G703) for bi-weekly bank requisition meetings

- Perform ad-hoc construction-related office duties as assigned

Requirements:

- Vast experience with QuickBooks Contractors Edition

- Previous experience in office management, preferably within the construction industry

- Familiarity with Construction Management Procesees in NY

- Strong organizational skills and attention to detail.

- Excellent communication and interpersonal skills.

- Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook)

- Ability to multitask and prioritize tasks effectively

- Ability to work independently and collaboratively in a fast-paced environment.

This Office Administrator position offers an exciting opportunity to gain valuable experience in construction management and various administrative tasks within a dynamic real estate firm. If you are a motivated individual with a passion for the industry, we encourage you to apply and join our team at SRBuild.

Job Type: Full-time

Pay: $50,000.00 - $80,000.00 per year

Benefits:

People with a criminal record are encouraged to apply

Work Location: In person