Go Mobile Flooring

Job Description – Administrative Assistant (Entry-Level)

Tampa, FL

Full-time

$33,280-$41,600

About This Job

Job Description – Administrative Assistant (Entry-Level)

Location: On-site at Priano Group – Tampa, FL

Job Title: Administrative Assistant (with growth path toward People Operations/HR)

Employment Type: Full-time, Monday to Friday (daytime hours)

Position Overview

Priano Group, one of Tampa Bay’s premier interior design and custom cabinetry firms, is seeking a highly intelligent, driven, and cheerful Administrative Assistant to join our team on-site. In this entry-level role, you will support both general office operations and human resources functions, handling tasks with a high level of discretion and initiative. The ideal candidate is early in their career – sharp, enthusiastic, and eager to learn and grow – with aspirations to develop into a People Operations or HR role over time. You will be the kind of person who is happy to follow directions, thrives on new challenges, and maintains a positive, can-do attitude while managing confidential information responsibly. This is an exciting opportunity to be mentored by experienced professionals and gain exposure to HR processes in a growing company.

Key Responsibilities

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Talent Acquisition Support: Pre-screen incoming job applications and resumes, identifying promising candidates for further review. Coordinate interview scheduling and serve as a friendly point of contact for applicants throughout the hiring process.

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Onboarding & HR Administration: Assist with new hire onboarding, including preparing orientation materials and paperwork, collecting required documents, and helping set up new employees in company systems. Handle sensitive HR data (such as personal information and compensation details) with absolute discretion and professionalism.

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COBRA & Benefits Management: Take ownership of COBRA administration for departing employees – prepare and send COBRA notices, track responses, and ensure compliance with all legal timelines. Support the HR team in managing employee benefits enrollment and answering basic benefits questions.

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General Administrative Tasks: Provide broad administrative support to the team and executives. This includes managing calendars and appointments, handling phone and email communications via our RingCentral phone system, organizing digital files and documents in Google Workspace (Gmail, Drive, Docs, Sheets), and maintaining physical files as needed.

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Data Entry & Systems Support: Utilize Oracle NetSuite (our ERP system) to enter or update records, run simple reports, and assist with expense reporting or purchase orders as directed. Ensure information in systems is accurate and up-to-date.

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Office Coordination: Keep the office running smoothly by ordering supplies, processing incoming and outgoing mail, and coordinating with vendors or IT support when necessary. Greet visitors or clients in the office with a cheerful, professional demeanor, occasionally assisting in our showroom area if needed.

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Special Projects: Pitch in on miscellaneous projects and tasks assigned by leadership. This could range from helping organize team events, to compiling data for an HR report, to assisting the Finance Director or other departments with administrative duties. Flexibility and a willingness to help wherever needed are key.

Qualifications & Skills

Education & Experience: Bachelor’s degree (in Business, Human Resources, Communications or related field) preferred* but not required. 0–2 years of work experience in an administrative or HR support role (internships and part-time work count). Early-career candidates are welcome – we value ability and attitude highly.

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Technical Proficiency: Comfortable with office technology and quick to learn new software. Experience with Google Suite (Docs, Sheets, Gmail, Calendar) is required. Exposure to Oracle NetSuite or other ERP/CRM systems and RingCentral or similar communication platforms is a plus (or you must be tech-savvy and eager to learn these tools).

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Communication Skills: Excellent written and verbal communication skills. You can craft polite, grammatically correct emails and handle phone calls in a professional, friendly manner. Bilingual abilities (English/Spanish) are a bonus but not required.

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Organizational Skills: Superb attention to detail with strong organizational and time management abilities. You can juggle multiple tasks, prioritize effectively, and meet deadlines without dropping the ball.

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Discretion & Reliability: Proven ability to handle confidential information with integrity. You are trustworthy and understand the importance of protecting employee data and sensitive company information. A strong sense of reliability (excellent attendance, punctuality, and follow-through) is essential.

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Attitude & Adaptability: A positive, cheerful attitude and team-oriented mindset. Willingness to follow directions and also take initiative when appropriate. You are eager to learn new skills, seek feedback, and grow professionally. Flexibility to adapt as the role evolves (especially as you take on more HR responsibilities) will set you up for success.

Compensation & Benefits

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Starting Pay: $16 – $20 per hour (approximately $33,280–$41,600 annually), commensurate with relevant experience, education, professional certifications, and overall qualifications. Regular performance reviews will present opportunities for merit-based increases as you advance in the role.

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Health Insurance: Company-provided medical coverage with health, vision, dental, and supplemental plans to keep you and your family well.

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Life Insurance: Employer-paid basic life insurance policy for your peace of mind.

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Paid Time Off: Generous policy including vacation days and sick leave. We believe in work-life balance and ensuring our team can recharge.

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Holidays: Paid holidays according to the company calendar.

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Additional Benefits: We foster a supportive environment with professional development opportunities – as an early-career hire, you’ll receive mentoring and on-the-job training, positioning you for advancement into HR or other growth paths within Priano Group.

Priano Group is an equal opportunity employer. If you are an ambitious self-starter looking to launch your career and grow with a dynamic team, we encourage you to apply!

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

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Dental insurance

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Employee discount

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Health insurance

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Life insurance

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Paid time off

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Vision insurance

Schedule:

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8 hour shift

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Monday to Friday

Application Question(s):

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This position involves handling sensitive and confidential employee information. Are you comfortable maintaining discretion in sensitive situations?

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Have you ever worked in a role where you had access to private or sensitive data (e.g., payroll, HR, financial info)?

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Are you interested in growing into a human resources or operations-related role in the future?

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Which best describes your work style?

o I prefer clear instructions and structure

o I enjoy taking initiative and figuring things out

o I’m flexible and can work either way

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What motivates you in a work environment? (Short answer)

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What hourly rate would you be comfortable starting at for this opportunity, knowing there is room to grow?

Education:

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High school or equivalent (Preferred)

Experience:

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Google Workspace tools (Docs, Sheets, Gmail, Calendar): 1 year (Preferred)

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NetSuite: 1 year (Preferred)

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ERP systems: 1 year (Preferred)

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Human resources: 1 year (Preferred)

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RingCentral, Microsoft Teams, or Slack: 1 year (Preferred)

Language:

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Spanish (Preferred)

Ability to Commute:

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Tampa, FL 33607 (Required)

Work Location: In person

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About This Job

Job Description – Administrative Assistant (Entry-Level)

Position Overview

Key Responsibilities

Qualifications & Skills

Compensation & Benefits

Job Type: Full-time

Pay: $16.00 - $20.00 per hour

Expected hours: 40 per week

Benefits:

Schedule:

Application Question(s):

o I prefer clear instructions and structure

Education:

Experience:

Language:

•Spanish (Preferred)

Ability to Commute:

Work Location: In person

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