Invoicing Coordinator

We are seeking a detail-oriented and organized Invoicing Coordinator to join our team. This role is responsible for processing invoices and returns, maintaining documentation, and supporting the reconciliation process. The ideal candidate will have strong data entry skills, be comfortable working with financial and shipping documentation, and thrive in a fast-paced environment.

Key Responsibilities:

- Process Invoices Daily: Ensure timely and accurate creation of invoices in accordance with company procedures.

- Process RMAs Daily: Review and process Return Material Authorizations efficiently and accurately.

- Maintain Reports: Generate and update internal reports to support end-of-day and end-of-month reconciliations.

- Tax Code Entry: Accurately apply and verify tax codes against customer orders.

- Export Documentation: Attach all required documentation to export shipments to ensure compliance with international shipping regulations.

- Direct Purchase Orders: Receive and ship direct purchase orders, coordinating with logistics and supply chain teams.

- MTR Scanning: Scan and file Material Test Reports (MTRs) associated with direct shipments for traceability and compliance.

- Document Scanning: Scan and organize yard and warehouse receiving paperwork to ensure accurate records are maintained.

Qualifications:

- High school diploma or equivalent required; associate’s degree or higher preferred.

- 1–3 years of experience in invoicing, shipping/logistics, or a similar administrative role.

- Strong attention to detail and accuracy.

- Proficient in Microsoft Office Suite, especially Excel.

- Experience with ERP systems is a plus.

- Ability to prioritize tasks and meet tight deadlines.

- Strong organizational and communication skills.

Job Type: Full-time

Pay: $18.00 - $22.00 per hour

Benefits:

- 401(k)

- Dental insurance

- Health insurance

- Paid time off

- Vision insurance

Work Location: In person