Human Resources Assistant

Human Resources Assistant

Status: Full-Time – Non-exempt (Administrative)

Reports to: Human Resources & Office Administration Manager

SOC: 43-4161.00

EOE/Disability/Vets

OVERVIEW

Perform administrative tasks and services to support effective and efficient operations of the organization’s human resources department.

ESSENTIAL FUNCTIONS OF THE POSITION

· Provide clerical support to the Human Resources Department, including managing paperwork, filing, answering phone calls, and responding to emails.

· Maintain accurate and up-to-date personnel files, records, and documentation, including resumes, job descriptions, and performance reviews

· Perform periodic audits of personnel files and records to ensure that all required documents are collected and filed appropriately including mandatory employee training and certificates.

· Compile data and documentation to prepare reports and documents pertaining to personnel activities.

· Maintain alignment with the HR Manager’s appointments and priorities, providing proactive support as needed.

· Prepare and assist in new employee onboarding training and orientations.

· Monitor employees’ milestones, including 30-, 60- and 90-day probationary periods and employment anniversaries.

· Maintain and update internal company information including employee directory and the acronym list.

· Explain company personnel policies, benefits, and procedures to employees and job applicants; refer more complex questions to appropriate senior-level HR staff or management.

· Provide assistance with planning and execution of special events, including administering employee benefits enrollment programs, organization-wide meetings, employee recognition events, holiday parties, and retirement celebrations.

· Support other department requests upon approval by the HR Manager.

· Collect, scan, and send mail, including packages and deliveries.

· Remain up to date on evolving trends, including newly enacted and revised employment laws, regulations, and organizational policies.

· Perform other duties as assigned.

QUALIFICATIONS

· Associate’s degree in related field required or equivalent years of experience.

· Prior related office experience preferred.

· Excellent verbal and written communication skills.

· Excellent interpersonal skills with the ability to manage sensitive and confidential situations with tact, professionalism, and diplomacy.

· Excellent organizational skills and attention to detail.

· Proficient with Microsoft Office Suite or related software.

· Proficient with or the ability to quickly learn company software management systems, human resource information system (HRIS), and similar computer applications.

WORKING CONDITIONSSedentary Work - Exerting up to 10 pounds of force occasionally (Occasionally: activity or condition exists up to 1/3 of the time) and/or a negligible amount of force frequently (Frequently: activity or condition exists from 1/3 to 2/3 of the time) to lift, carry, push, pull, or otherwise move objects, including the human body.The employee will spend their time in an office environment with a quiet to moderate noise level.

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Job Type: Full-time

Pay: $20.00 - $25.00 per hour

Expected hours: No less than 40 per week

Benefits:

Schedule:

License/Certification:

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Driver's License (Required)

Ability to Commute:

Ability to Relocate:

Work Location: In person