Collins Plumbing

HR Coordinator/Administrative Assistant

LocationEl Cajon, CA
Job TypeFull-time
Salary$45,760-$54,080

About This Job


Collins Plumbing Inc.

We are specialized in new commercial plumbing construction in the greater San Diego area since 1979. We enjoy an excellent reputation for timely and competent job completion.


Job description

We are currently looking for a diligent HR Coordinator Administrative Assistant. This role involves assisting the HR Manager with tasks throughout all areas of the HR department. In addition to recruiting and assists with guiding employees through various human resource processes, answering any questions they may have about policies.

An HR Coordinator may also assist with administering benefits, processing payroll and handling any problems or questions. The position also has an active role in ensuring all human resource functions are complying with local, state and federal regulations. As well as cross-training with the accounting administrative assistant and their tasks.


Responsibilities


Payroll / HR

Review timecards for accuracy and completeness and obtains any information that is missing or incorrect
Performs payroll related data entry by entering timecard data into the system
Maintains computer payroll related files including employee files, payroll ledger and journal
Maintains paper and electronic files of payroll related documents always maintaining confidentiality
Works with the HR Manager on prevailing wages and verifying any changes in pay scale
Prepares and completes the employment related documents with or for employees
Creates special or regular payroll and job cost related reports for management, government, and other parties
Contact and arrange interviews for potential new employees, as needed
Conduct new hire orientation


Administrative (Cross Training)

Greet and receives incoming visitors
Answers all incoming telephone calls, opens, date stamps. Distributes incoming mail and other deliveries (except deliveries of construction material) and prepares all outgoing mail and small packages
Handle service calls for office equipment
Maintains stock of office supplies and orders office supplies including field employee attire
Assists in the facilitation of company sponsored events

Accounts Payable (Cross Training)
Set up new vendor/subcontractors and collect W-9 information and set up in Foundation software.
Monitor and collect lien releases from vendor/suppliers after payments
Match purchase orders, receiving documentation to the invoice
Performs accounts payable and purchase order related data entry
Reconcile accounts payable monthly
Trace and consistently follow through on discrepancies between invoice, purchase order and receiving documentation with purchasing manager and/or vendor and subcontractors.
Prepares subcontracts, monitors payment schedules and tracks all insurances required
Maintains accounts payable related files including Foundation software upkeep
Prepare Annual 1099’s for applicable vendor/suppliers and subcontractors


Skills

Experience with California/Davis Bacon Prevailing Wage - Required
Previous H/R and payroll experience-Required
Previous experience working for a construction or plumbing company
Proficient in Microsoft Office Suite (Excel, Word, Outlook, Teams)
High School Diploma or Equivalent (GED) - Required
2+ Year Degree in Human Resources preferred or construction office experience
Bilingual – not a requirement, just a plus!
Available to start ASAP

PLEASE NOTE WE REQUIRE A DRUG SCREENING UPON EMPLOYMENT


Job Type: Full-time


Pay: $22-26 per hour

Benefits: ESOP, 401k, Vacation time, paid Holidays, Fully Paid Medical-Dental-Vision, Education, Advancement and Growth Opportunities


Job Type: Full-time


Pay: $22.00 - $26.00 per hour


Expected hours: 40 per week


Benefits:

401(k)
Dental insurance
Health insurance
Paid time off
Vision insurance


Schedule:

8 hour shift
Monday to Friday


Experience:

Human resources: 2 years (Required)


Ability to Commute:

El Cajon, CA 92020 (Required)


Work Location: In person

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