General Office Assistant

Description:

Summary of Position

Supports office operations by providing clerical and administrative support by receiving and distributing communications; maintaining supplies and equipment; picking-up and delivering items. Performs a variety of general office support assignments including preparing memos, documents and letters using word processing and spreadsheet data.

Essential Functions

- Responsible for all mail communications including sorting, delivering, coordinating shipments, purchasing postage, and sending certified mail.

- Answers telephone, screen, and appropriately direct calls; take and relay messages; provides appropriate information to callers

- Maintains supplies by checking stock to determine inventory levels; anticipating requirements; placing and verifying receipt of orders.

- Receives and responds to inquiries by providing direct, instructions, or other general information or referring such inquiries to the appropriate persons.

- Composes routine correspondence and memoranda in accordance with instructions.

- Collects sorts, batches, alphabetizes, codes and/or places in numerical order various documents for filing storage or processing.

- Monitor receipt of specific data from locations and maintain in electronic data bases or within the electronic filing system.

- Prepare quarterly compliance reports for safety, fleet and/or human resources.

- Maintain and report information required by customers to customer designated websites

- Organizes, monitor, and maintain storage of records both on location and at offsite storage. Requesting delivery and pick up of records as required. Ensuring disposal of records when their retention date has been met.

- Support various departments by performing routine reporting and filing of various types of data related to safety, human resources, and fleet management.

- Enhances organizations reputation by accepting ownership for accomplishing new and different requests; exploring opportunities to add value to job accomplishments.

Requirements:

- Knowledge of general office practices such as filing and recordkeeping.

- Must be proficient with Microsoft Office software (Word/Excel/PowerPoint/Teams)

- Must be willing to take pre-employment assessment to verify level of clerical and computer knowledge

- Ability to work independently, while interacting with managers in all departments and levels.

- Conscientious, detailed, and willing to improve processes

- Effective communication and organizational skills.

- Ability to prioritize, organize and complete various duties simultaneously.

- High School Diploma or equivalent

- 2 - 4 years’ experience in an office environment required.