General Affairs Specialist

Description

SUMMARY

The General Affairs Specialist will play a crucial role in supporting the smooth operation of our manufacturing facility. Responsible for a wide range of administrative and operation tasks, ensuring the efficient function of various departments within the company as well as vendors. This position also involves managing, overseeing, and administrating business environment improvement projects and vendors.

RESPONSIBILITIES

- Facility Management

- Oversee the day-to-day maintenance and cleanliness of our office & facility.

- Managing office supplies and inventory, ensuring timely replenishment

- Coordinate repairs, renovations, and layout change activities with external vendors

- Administrative Support

- Assist in organizing and coordinating company events, meetings, and conferences

- Handle and manage a travel agency and improve administrative support for employees.

- Provide general administrative support to various departments as needed

- Corporate Vehicle Fleet Service

- Oversee the selection, acquisition, and leasing of corporate vehicles based on business needs and budget considerations.

- Work with leasing vendors to negotiate terms, ensure cost-effective agreements, and maintain relationships with vehicle suppliers.

- Track and manage all vehicle leases, ensuring renewals and compliance with contractual obligations

- Establish and maintain a regular maintenance schedule, tracking mileage, and service history.

- Monitor and report on fleet expenses, identifying areas for cost-saving and efficiency improvements.

- Maintain accurate records of fleet data, including vehicle registration, insurance policies, and accident reports.

- Vendor & Supplier Relations

- Assist and coordinate the relationships with the office equipment and service providers.

- Negotiate contracts and agreements to secure favorable terms for the company (Janitorial, Landscaping, Vending Services, Document Shred service

- Expenses & Budget Process

- Assist in the preparation and management of the general affairs budget

- Monitor expenses and recommend cost-saving measures

- Monitor and keep in the database each expense and develop yearly expense trend data

- Process invoices and process expense reports promptly

- Employee Welfare Support

- Address employee inquiries and concerns related to office and manufacturing facilities and general affairs matters.

- Supporting Expats and solving issues if needed

- Evaluate and revise internal processes to reduce costs and increase efficiency.

- Ability to perform other assigned tasks by management

- Ensure compliance with applicable government regulations.

- Adhere to the policies and procedures of Hanwha Q CELLS.

- Perform other duties and special projects as assigned by management.

REQUIRED QUALIFICATIONS

- Bachelor’s degree required in business administration or a related field (equivalent experience)

- 1 to 3 years of prior experience in administrative or project management experience

- Strong knowledge of corporate operation and contract negotiation skills

- Strong Excel skills: Microsoft PowerPoint, Word, Excel

- Excellent logical and analytical abilities

- Strong organization aptitude and attention to detail

- Problem-solving mindset and ability to work independently

- Demonstrated reliability with excellent time-management skills

- Works well under the pressure of deadlines

- Excellent written and verbal communication skills

Speaking and writing both English and Korean (Preferred but not required)

Hanwha Q CELLS provides equal employment opportunities (EEO) to all employees and applicants for employment without regard to race, color, religion, sex, national origin, age, disability, or genetics.