Fabrication and Purchasing Coordinator

Description:

ABOUT US

Black Label Services (BLS) originally started in the Oil & Gas market, building a strong presence by providing full automation systems to well-site locations and becoming a competitive parts distributor. Within a few years, we emerged as a leader in well-site automation, and as we added talent to our roster, we expanded our market base beyond Oil & Gas providing superior turn-key solutions. Today, BLS continues to lead the oil and gas industry while also excelling in Renewable Natural Gas (RNG), biogas, and water treatment facility markets. We deliver exceptional solutions through innovative electrical engineering, UL508 panel fabrication, advanced SCADA programming, and custom power distribution systems. Our expertise in automation, controls, and power distribution ensures optimal performance, while our commitment to safety and quality sets us apart as a trusted partner. With a proven track record of success, we provide reliable, efficient, and sustainable systems that meet the unique demands of RNG and biogas facilities, driving the renewable energy industry forward.

POSITION SUMMARY

The Fabrication and Purchasing Coordinator will maximize the profits and reputation of the company by engaging in the daily operations of Elite Fabrication and BLS purchasing daily operations, maintaining a high level of work quality, responsiveness, and efficiency of all administrative processes. This role will require qualities of high character, strong communication skills, and the ability to work with both internal and external parties.

Requirements:

ROLE AND RESPONSIBILITIES

- The Fabrication and Purchasing Coordinator is responsible for effective communication between all groups within Elite, BLS, and our customers.

- Support and participate in a safe work environment and safety program for all employees.

- Consistently work with the Marketing Manager, General Manager, Shop Foremen and Purchasing manager to ensure all office, purchasing and fabrication shop needs are being met.

- Ensure upon receipt of purchase order from customers proper follow-up occurs, such as job folders, work order and quality documents are created according to our standard operating procedures.

- Assist with efforts to provide customers with accurate and complete Job Books/Data Books (gather needed heat numbers, MTRs, heat maps, weld maps, torque logs, as required by our standard operation procedures).

- Enterprise Resource Planning (ERP) Maintenance for shop, office, and project needs.

- Creation of Purchase orders to maintain stock levels and procure materials for projects specific needs.

- Update ERP with vendor verified delivery dates, part numbers, inventory counts, vendor returns.

- When directed negotiate with vendors for improved pricing.

- Other duties as assigned.

QUALIFICATIONS AND EDUCATION REQUIREMENTS

COMPETENCIES

- Able to plan, organize and manage all office activities.

- Strong working knowledge of Microsoft programs, especially Word and Excel.

- Ability to work with all departments to effectively communicate needs and initiatives.

- Willingness to support the Company as needed and ability to solve problems.

- Ability to multi-task various aspects of daily business.

- Superior communication skills and leadership abilities.

- Self-motivated with excellent time management skills and ability to work independently and problem solve with minimal guidance once given a task.

EDUCATION, EXPERIENCE, CERTIFICATIONS

- High School diploma or equivalent.

- 5 – 10 years Office Management or Administrative Assistant experience.

- 2 – 3 years office experience within a manufacturing/shop environment.

- Valid driver’s license

PHYSICAL REQUIREMENTS

- Prolonged, extensive, or considerable standing/walking/sitting.

- Manual dexterity and mobility

- Considerable reaching, stooping, bending, kneeling, crouching

- Visual and auditory acuity

WORKING CONDITIONS

- Office, shop and customer/industry events, potentially a high stress environment with prolonged hours. Driving, walking, and lifting to 50lbs. Computer work. Considerable time spent in a manufacturing environment. 40 hours per week which may include early mornings, late evenings, and weekends as workload demands.

BENEFITS

- Medical, Dental, and Vision Insurance

- Life Insurance Fully Covered by the Company

- Employee Assistance Programs (EAP)

- Insurance for Accidents, Hospitalizations, and Critical Illness

- 401K with company match.

- Accrued Paid Time Off (PTO)

- Paid Holidays

EQUAL EMPLOYMENT OPPORTUNITY

Black Label Services is committed to creating a diverse, inclusive, and equitable environment and is proud to be an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, national origin, genetics, disability, age, military or veteran status.

Candidates must successfully complete a pre-employment background check and drug screening.

Applications will be accepted until the position is filled.