Executive Personal Assistant
Executive Personal Assistant
San Juan, PR
full time
$40,000On-site
Solar Electric Power Generation
About This Job
Position Overview:
We are seeking a highly organized, detail oriented and discreet Executive/Personal Assistant to provide high-level administrative and lifestyle support to the Principal of a luxury real estate firm. This role blends traditional EA duties with select paralegal and contract management functions, making it ideal for someone with strong communication skills, a keen eye for detail, and experience supporting high-net-worth individuals or executives in dynamic, fast-paced environments.
The ideal candidate will be proactive, polished, and comfortable managing both professional operations and personal logistics, while navigating sensitive information with integrity and confidentiality.
Key Responsibilities:
Executive Support:
•
Manage the executive’s calendar, scheduling, and travel logistics (including international itineraries).
•
Screen and prioritize high volume of emails, calls, and meeting requests.
•
Prepare briefing materials, presentations, and confidential correspondence.
•
Coordinate board meetings, internal team meetings, and client engagements.
•
Handle expense reports, invoice approvals, and monthly reconciliation.
Paralegal & Contract Assistance:
•
Assist in reviewing, organizing, and tracking real estate contracts, lease agreements, NDAs, and vendor/service contracts.
•
Maintain digital and physical files for legal and transactional documentation.
•
Support the coordination of closings, ensuring all parties meet deadlines and documents are properly executed.
•
Liaise with attorneys, title companies, and escrow agents when needed.
Personal Support:
•
Coordinate personal appointments, travel, and special events.
•
Handle household and lifestyle-related tasks (e.g., gifting, reservations, errands).
•
Act as gatekeeper and liaison for vendors, contractors, and private service professionals.
•
Maintain a high level of professionalism and discretion in all personal matters.
Qualifications:
•
3-5 years of experience as an Executive Assistant or Personal Assistant, ideally within real estate, legal, or luxury service industries.
•
Some paralegal experience or familiarity with contracts and legal documentation is required.
•
Excellent written and verbal communication skills (MUST BE FLUENT IN ENGLISH AND SPANISH)
•
High proficiency in Microsoft Office Suite, Google Workspace, and cloud-based tools.
•
Tech Savvy with the ability to quickly learn new applications, and platforms.
•
Ability to multitask, meet deadlines, and adapt to shifting priorities with grace.
•
Highly organized with strong attention to detail and follow-through.
•
Professionalism, discretion, and sound judgment when dealing with confidential matters.
Preferred Traits:
•
Familiarity with real estate processes and luxury clientele
•
Calm under pressure and comfortable working in high-expectation environments.
•
Proactive problem-solver who anticipates needs before they arise.
•
Comfortable coordinating across legal, real estate, and personal/lifestyle domain
Job Type: Full-time
Pay: From $40,000.00 per year
Benefits:
•Paid time off
Paid time off
Schedule:
•
8 hour shift
•
Monday to Friday
•
Weekends as needed
Work Location: In person
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