Executive Assistant to General Manager

Job Summary

We are seeking a dedicated and dynamic Executive Assistant to the General Manager to join our team. The ideal candidate is to support the GM in managing day-to-day operations, administrative tasks, and project follow-ups by providing high-level administrative assistance, including documentation, scheduling, communication, and action tracking.

Responsibilities

Administrative & Document Management

· Draft and format internal documents, letters, reports, meeting agendas/minutes

· Prepare polished PowerPoint presentations and Excel spreadsheets

· Manage and maintain file organization (e.g., SharePoint, Egnyte, or OneDrive)

Scheduling & Communication

· Coordinate calendars, book meetings, and send reminders

· Draft and send emails on behalf of the GM

· Organize and prepare agendas for leadership or project meetings

Task & Project Follow-up

· Track action items and follow up with responsible parties

· Keep checklists, dashboards, and trackers up to date

· Summarize meeting outcomes and distribute notes with follow-up tasks

Research & Reporting

· Gather and compile data for presentations, reports, or decision-making

· Assist with compiling business reports, financial summaries, or KPI updates

· Monitor project timelines and flag delays or resource needs

Required Skills & Qualifications

· Proven experience in a similar Executive Assistant or Project Coordinator role (ideally in construction or engineering)

· Proficiency with Microsoft 365 (Outlook, Word, Excel, PowerPoint, Teams)

· Strong document formatting, presentation design, and data organization skills

· Excellent time management and task prioritization abilities

· Ability to manage confidential information with discretion

· High attention to detail and excellent written/verbal communication skills

Bonus Skills (Nice to Have)

· Familiarity with Asana, MS Project, or other project management tools

· Understanding of construction terminology and operations

· Experience with systems like SiteDocs, Heavy Job, Sage Intact

Job Type: Full-time

Pay: From $50,000.00 per year

Benefits:

Schedule:

Work Location: In person